How Using Online Storage Can Save Your Digital Bacon

obrBy Rahul Dasgupta — Last Updated: 22 May'15 2015-05-22T01:47:24+00:00Google+

With the advancement in technology, it has become a norm for people to use multiple devices at the same time.

Such as:

  • Smartphones
  • Tablets
  • Laptops
  • Desktop computers
  • Wearables

Due to such a wide range of devices being used, the documents accessed, photos captured, or favorite songs downloaded are stored in different places, which even the users fail to remember at times. This triggers the need to have a consolidated storage place for the user’s content.

With the emergence of cloud technology, online storage has grown considerably and we now have so many options available. Let’s check out how how using online storage can save your digital bacon.

File Sharing

Most email providers have a maximum limit on the file size that can be shared with others as email attachments. Internet users are always on the lookout for options to share large files, or even to store them for a while. Free file sharing services such as:

Have made it relatively easy to store or share large files online, allowing immediate access from anywhere, at any time. Using ‘freemium’ cloud storage services is easy: upload the file to the service and share the link to that file with the recipient. The recipient can simply open the URL and download the file.

To ensure the security of the shared files, it is better to keep them stored online only until the recipient has downloaded them at their end. For such requirements, file sharing services like HighTail and WeTransfer are most suitable as they allow large files to be shared for a limited time. The receiver needs to download/access the files within the period specified, after which, the file will be inaccessible.

Archiving Old Email

Nowadays, people often use multiple email services for personal and professional use. It is a common policy of most service providers to have a maximum storage limit (around 25GB) for accommodating emails and attachments.

Eventually, email users have to archive their emails regularly, especially on their old email addresses to keep their email storage from filling up completely. Email users who backup their emails on a portable hard drive, or on their desktop computer will still have to worry about malicious attacks (viruses, spyware, and malware), as well as physical damage.

The best feasible solution for them is to archive their emails using a free cloud service offering high storage limits.

Email users can backup their emails as .eml or .pst files on such cloud platforms. Once the backup is complete, users can delete those emails from their Inbox, and free plenty of space to receive new emails.

To be safe though, it is better to keep multiple backups of your emails on multiple cloud platforms. Once that’s done, whenever the user needs to access any important emails, they can simply search the archive and access the relevant file. For cloud-based email archiving, Microsoft offers a free cloud service in the form of Outlook.com and OneDrive, and a paid service called Exchange Online.

Storage of Photos and Videos

For most users, photos and videos generally occupy the most space on our computers. No one likes to delete memories, so these media files keep piling up. In fact, images, songs, short videos, and movies often use up most of the space on personal backup devices like portable hard disks.

Over time, most people end up with multiple hard disks and backup devices to store their photos and videos. Having files stored in a single, more secure, cloud-based service is always better though, because it not only ensures that the files are preserved in their original state, but also that they are accessible from anywhere. Services like Dropbox, Google Drive, and Amazon (for prime members) are great for:

  • Photos
  • Videos
  • Music online

Documents and Sensitive Files

The home PC or laptop is always susceptible to external security threats (malicious attacks or hacking), as well as physical damage at home. Backing up files on external disk drives isn’t reliable either, as it is also prone to the same threats as your computer.

This makes it even more important to have multiple backups of important documents and sensitive files in a secure location where you know your data is safe. Free and paid cloud backup solutions make that a lot easier with their automated backup and synchronization features, which check for and update your specified folders regularly. Moreover, you can access your files from any device, and aren’t limited to your desktop PC or laptop.

Shared Storage Space

Cloud storage is very useful for sharing regularly updated files with a group. Most cloud backup services automatically synchronize and update shared files on every user’s computer. Everyone within the group can access the files and update them on the cloud, without having to worry about sending everyone the updated files.

The automatic sync feature ensures that every group user that logs onto the cloud platform, such as:

Will get the updated version of the files. Such type of shared storage is very useful for maintaining common documents among friends, office colleagues, and relatives.


Cloud backup and storage solutions are a great tool for anyone who uses a smartphone or a computing device. Which cloud storage service do you use, and what features do you like most about it? Please let us know in the comments below, and thanks for reading!

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