Whether you use Microsoft or Mac, one thing remains unchanged; we have more files on our computers than we can manage. And most of them are irreplaceable.
Resumes, contracts, and even simple Word files cause a lot of stress and anxiety when they get accidentally overwritten or deleted. But we’re here to help solve the problem, by presenting the top five best cloud storage for documents.
These days most people have a smattering of different device types, like:
Which makes transferring files to various digital devices a chore, and not only is it a time-consuming exercise, but problems frequently occur concerning file versions. After a document gets edited on one system, the whole cycle of transferring the latest version to other devices starts over.
Instead of allowing these problems to cause headaches and stress, users are far better off taking advantage of cloud storage solutions. There are many reasons that users need cloud storage for their documents in today’s data-driven world.
Individuals and businesses alike need cloud storage for documents, to prevent data theft, data loss, and provide secure access.
Fortunately, many business-grade cloud storage services include stringent security mechanisms. Which allow administrators to set up personalized access permissions, thereby preventing employees from accessing documents they have no business reading.
Furthermore, syncing and collaboration is nigh on impossible with old solutions. Would you rather use an automatic syncing feature that allows employees to collaborate, or manually copy files to new computers each time the document is updated?
An even uglier solution is to send the documents via email, which runs the risk of interception by third-parties. The cleaner, more secure solution is to take advantage of cloud storage.
And we’ve got the best five right here and ready. We also advise hitting the “Read review” button for a better, more in-depth understanding of how each service works.
1. Google Drive
Google Drive offers excellent collaboration features through Google Docs. Plus it’s cheap, fast and comes with 15GB of free storage.
Google Drive is a free way to manage, create, and share documents online. Being completely cloud-based, Google Drive makes it easy to securely access your documents from anywhere in the world, from any device.
This fact makes it nearly effortless to collaborate and share documents with others – via Google Docs, Google Drive’s document management hub.
However, Google has been the victim of NSA coercion in the past, and they’re not a fully featured backup service.
Why We Like it
Google Docs integrates very well with all other Google services.
And it comes with 15GB of free storage. It’s also very fast and Google Docs is unrivaled, in the online collaboration arena.
OneDrive is Microsoft’s cloud storage solution, naturally making them a good fit for native Windows users — and rivals to Google. However, OneDrive is still available on other platforms such as iOS and Android, though the app has had some bugs in the past.
What’s even better is that the 5GB of free storage is expandable via the Camera Roll feature. Furthermore, users who already have an Office 365 subscription get an entire terabyte of storage for free. Unfortunately, just like its primary rival, OneDrive does not work well as a backup solution.
Why We Like it
OneDrive comes with a great web app; that features a very easy-to-use interface.
And it’s already integrated deeply with Windows 10.
Plus the option is a no-brainer for Office users and Windows fans.
Egnyte is an obvious choice for businesses that need cloud storage, and want a service they can tailor to their brand. The service can customize its interface with branding, logos, and message headers
They still allow users to share files and take advantage of collaboration features, but to stymy potential security problems, they included user access permission settings, to lock down documents and data. And as one would expect, they encrypt data during transit and once it reaches their servers, to prevent hackers and third parties from seizing users’ data.
Why We Like it
More importantly, however, Egnyte has some stringent security measures to safeguard business documents.
Furthermore, there is an audit system that helps administrators track user activity.
Box is one of the best cloud storage options when it comes to documents, because of its robust security mechanisms and strong business focus. In addition to customer-managed encryption (zero-knowledge security), they also have stringent security tools for administrators that can bar access to files with a permissions-based system.
They’re one of the best choices for businesses who need strong security to comply with regulations such as HIPAA (among many others). They even have features that integrate with Google Docs and allow custom branding of the interface with logos, the messaging system, and even the URL.
Why We Like it
The Starter version costs $5.00 per month per user.
The Business package is $15.00 per month per user.
Box is a great alternative to Dropbox for business users, and it has better documentation features.
Dropbox is one of the best cloud storage services for documents, and they even let users try the service for free. The free version allows users to store up to 2GB of data, but that limit can be expanded to 16GB, through their referral program.
Also, Dropbox makes it incredibly easy to sync data by using a shared folder, and their service is very simple and straightforward to use. Users who need more storage space can opt for the paid version, which is $9.99 per month and provides an entire terabyte of storage space.
A notably useful benefit of their service is the fact that they keep redundant copies of data for up to 30 days, which can be a real life saver if you accidentally delete a document.
Why We Like it
Dropbox is widely known for its ease-of-use. and speed.
But it also has great mobile, and desktop apps.
Plus a killer web interface.
And of course, Dropbox support with third-party developers is unrivaled.
Cloud storage has never been so invaluable, and both individual users and businesses need cloud storage to securely:
The biggest problem with alternative solutions is that they lack security.
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If you’re looking for a secure way to store and access your documents, it’s worth taking a look at one of the best cloud storage for documents. Even if you’re skeptical, many of them provide a free trial to let you test the waters.
An ounce of prevention is worth a pound of cure, and users are better off using cloud storage than trying to email documents.