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Best Project Management Software for Mac in 2022: Free & Paid Apps for Planning & Management

If you’re an Apple user and you need the best project management software for Mac, then we have got you covered. We’ve put together five of the best tools that will work natively on any Apple platform, no assembly required.

Fergus O'Sullivan
By Fergus O'Sullivan (Writer, Former Chief Editor)
— Last Updated: 2022-04-20T20:00:27+00:00

If you’re looking for the best project management software for Mac, you’re in luck; Almost all the major players in the industry have desktop apps that run natively on Apple’s ecosystem. Some, though, do a little better than others, which is why we’ve gone through our roundup of the best project management software and picked five programs that do particularly well.

Key Takeaways:

  • Unlike with some other types of software, Mac users have it good with project management software. Almost all programs can be run either via the web or a Mac app
  • Our overall favorite is monday.com, thanks to its usefulness, interface and pricing, though there are plenty of other services that will offer a comparable experience
  • All our picks also offer some interesting collaboration tools for Mac-centric remote teams

Our number one favorite is monday.com, though Asana and nTask are hot on its heels. We also have a few other project management tools that make the cut, thanks to specific functions they perform extremely well. Wrike has excellent reporting, while Trello is the best kanban app.

Another thing we kept in mind is price, so three of our entries can also be found in our selection of the best free project management software, thanks to their great free plans. However, even the paid plans of all five will give you amazing bang for your buck, so even if you do end up spending money, you’re getting good value.

  • 04/20/2022

     Rewrote the article: changed the order of the list and swapped out a few entries to better reflect the current market.

  • Apple does not have separate project management software of its own.

  • There is no Mac version of Microsoft Project, but there is a workaround, which you can find here.

  • It does indeed! Project Plan 365’s Mac app runs like greased lightning.

  • Smartsheet works on Mac, but only in the browser. There doesn’t seem to be a desktop app for Mac.

Top Best Project Management Apps for Mac

What Makes the Best Project Management Software for Mac?

Picking the best project management tools for Mac users is mostly about finding programs that do a good job of task management, but also have desktop apps that don’t stutter or otherwise bug out. These are our five favorites.

  1. monday.com — Our favorite project management software for Mac.
  2. Asana — A great piece of free project management software.
  3. nTask — Assign tasks with ease and on the cheap.
  4. Wrike — The dream of any project manager who likes their reports.
  5. Trello — A great kanban board that makes for great team collaboration.

The first four are powerful all-round tools that are good for almost any job, while we picked Trello as it has a great upgrade system that lets you integrate it with almost any other app, and for free too.

The 5 Best Mac Project Management Software Options

With all that in mind, let’s take a look at the five providers in a little more detail. Monday.com might be our favorite, but all providers have a lot going for them once you take a closer look.

1. monday.com

monday list
monday.com offers a great all-round project management solution.

More details about monday.com:

  • Pricing: Free; cheapest plan costs $8 per month (one-year plan)
  • Website: monday.com

Pros:

  • Lots of features
  • Plenty of great tools
  • User-friendly app

Cons:

  • Free plan is bad
  • Basic plan is worse

For most people, most of the time, we recommend monday.com for all their project management needs, and Mac users are no different. Though not everybody will like this piece of project management software, it should, at worst, give you an idea of the tools you’ll need to run your company or team. Read all about it in our monday.com review.

At the core of monday.com’s functionality is the list, and we have the feeling most project managers will just love it. It’s very easy to manipulate, you can add and remove columns as you wish to gain the kind of overview lacking in many of monday.com’s competitors. If you’re looking to do some large-scale project planning, monday.com is a strong contender.

monday review task details
If you like easily customized interfaces, monday.com might be a good option.

Besides the list, monday.com offers plenty of other interesting goodies, like its board, timeline and a few others; we explain the interplay between all these views in our monday.com tutorial. Taken altogether, monday.com gives you a lot of control over what’s going on in your organization in both the short and long term.

There is a small downside, though, and that is monday.com’s pricing. It offers five plans, but the first two are a write-off: The free plan is just a disappointment, offering very few options, while the Basic plan isn’t even basic. The Standard option is a good choice, though at $10 per user per month you can get cheaper plans, especially for a small company. 

That said, we recommend anybody using a Mac who wants to try out professional project management software to at least take monday.com’s 30-day free trial for spin.

Individual
  • : Maximum users: 2, Kanban Board, & list
Basic
  • : Minimum users: 3, Price per user, Basic features
Standard
  • : Minimum users: 3, Price per user, Expanded features
Pro
  • : Minimum users: 3, Price per user, Advanced features
Enterprise
  • : Enterprise-level features.

2. Asana

asana colors
Asana also depends on its list to run projects. 

More details about Asana:

  • Pricing: Free; cheapest plan costs $10.99 per month (one-year plan)
  • Website: asana.com

Pros:

  • Excellent free version
  • Very user-friendly
  • Many views

Cons:

  • Pricey
  • Weird plan progression

Our second pick and best monday.com alternative is Asana, a powerful project management tool that’s as flexible as a yoga pose. It’s a great pick as it has a fantastic free plan for up to 15 users, but its paid functions are a little pricey and make it better for larger companies. As such, we place it just behind monday.com for any team using Mac computers.

Like monday.com, it uses the list as its foundation, though truth be told we like Asana’s kanban board a little better, simply because it offers just a little more information and is a bit more colorful. In fact, we like how Asana adds a dash of color to almost every aspect of the program, something we wish more project management solutions would do (looking at you, Wrike).

Basecamp asana kanban
Asana’s board is colorful and informative.

For smaller companies, we think monday.com is a better pick than Asana (something we explain in more detail in our Asana vs monday.com matchup), but for larger companies it swings more Asana’s way, thanks to the latter’s better resource management options, like setting long-term milestones and the like. 

Another point is that larger companies can also better afford Asana’s prices, which are definitely on the high side. Though the free plan is just great, the Premium plan is a bit pricey at just under $11 per user per month. The Business plan is a very punitive $25 per user per month, and even with the great features you get, we’re not entirely sure it’s worth it.

If you’d like to know more about Asana, we recommend you check out our full Asana review or, better yet, take advantage of the free trial of one of the advanced plans. There’s also the solid free plan if you’re more interested in basic functionality.

Free
  • : Up to 15 users
Premium
  • : Price is per user. unlimited users, expanded features
Business
  • : Price is per user. unlimited users, even more features
Enterprise
  • : Custom pricing, advanced security features

3. nTask

best kanban ntask
Few project management tools offer the features nTask has at such low prices.

More details about nTask:

  • Pricing: cheapest plan costs $3 per month (one-year plan)
  • Website: ntaskmanager.com

Pros:

  • Excellent pricing
  • Great selection of features

Cons:

  • Navigation is a bit tricky
  • Few advanced features

Our third pick is probably the best for Mac users on a budget, not an uncommon problem for Apple fans. nTask is one of the cheapest project management tools out there, even with the recent removal of its free plan. For larger teams, only Bloo is cheaper, and even then not by much (read all about our favorite upstart in our Bloo review).  

Though nTask costs little, it doesn’t skimp on its features. As you can read in our nTask review, it offers a little of everything and does it all pretty well. One thing that may make it more interesting than our first two entries is that it relies a little less on the list than they do. That said, we do like its list a lot, it’s just that you can run things fine from another view if you so please.

ntask-slider-2
nTask’s list is pretty good, but you don’t have to use it if you don’t want to.

However, there’s a reason that nTask is in third place here: its interface. While we won’t say it’s bad, navigation can be a bit of a chore sometimes because of the way the menus are stacked. On top of that, some advanced features could do with some polish.

That said, with these prices, who cares about any of that? At just $3 per user per month, it’s practically unbeatable on cost alone, especially compared to contenders like Taskworld (read our Taskworld review), which offer less for more. If the bottom line is your bottom line, we recommend you check out nTask’s 14-day free trial.

Free
  • : Maximum 5 team members.
Enterprise
  • : Self-hosted option. 50 team members minimum.

4. Wrike

wrike colors
Though a little drab, Wrike is a very powerful project management app.

More details about Wrike:

  • Pricing: Free; cheapest plan costs $9.80 per month (one-year plan)
  • Website: wrike.com

Pros:

  • Cheaper than most
  • Decent free plan

Cons:

  • Drab interface
  • Odd progression between plans

In fourth place we find Wrike, an old-school project management tool that combines what’s good about older interfaces with powerful, modern technology. For some reason, though, the interface still hasn’t been upgraded together with its functionality, something we complain about at length in our Wrike review

Other than aesthetics, there’s little to complain about: Wrike is a solid performer. It can manage projects just fine, and can even easily handle multiple projects, thanks to its folder structure. It also has some of the best reporting in the business, making it perfect for project managers who want to keep their finger on all the pulse points.

jira wrike reports
Wrike has some of the best reporting functions we’ve seen.

Not that it’s all macro with Wrike; It can handle day-to-day task management just fine. It offers a cool alternative to lists with its spreadsheet view, and we really like its kanban board too. Wrike is also a great scrum tool, so if Agile is the name of your game and you’re not a Jira fan, it may be an interesting option — read our Wrike vs Jira article for more on that.

When it comes to Wrike’s pricing, it strikes a good balance. Though it’s not as cheap as nTask, it undercuts the other top dogs by just enough to make it interesting, especially if you’re running a larger team. It also has a great free plan, which we recommend you check out if Wrike’s old-school cool is appealing to you.

Free
  • : Maximum of 5 users. Basic features.
Professional
  • : Price is per user. Plans for 5, 10 and 15 users.
Business
  • : Price is per user. No monthly option. Plans for 5 to 200 users.
Enterprise
  • : Plans for 5 to an unlimited number of users.

5. Trello

Trello is a great free tool for almost any team.

More details about Trello:

  • Pricing: Free; cheapest plan costs $5 per month (one-year plan)
  • Website: trello.com

Pros:

  • Great kanban boards
  • Solid free plan
  • Great integrations

Cons:

  • Not worth an upgrade
  • Other features disappoint

We finish our list with the king of kanban, Trello. If you’re a fan of kanban boards — and we are — you’re probably already familiar with this great kanban app that lets you add as many integrations and team members as you can handle, all for free. These qualifications have made Trello one of our top picks for freelancers, and lands it firmly in the top five of many other lists.

The centerpiece of Trello is its kanban board, and it’s without a doubt the best on the market thanks to its striking visuals and ease of use. Even if you need more than just a kanban board, though, Trello is still a great option because it lets you add as many integrations as you like, letting you hook up charts, lists — whatever you want.

trello cost calendar
Trello’s built-in calendar is pretty good, though we’re not sure if it’s worth the money.

However, as we talk about in our full Trello review, its other built-in functionality isn’t as great, especially since those features are only included in paid plans. For example, the paid-for calendar isn’t as good as the ones you can integrate, and we’re not really sure what the map is supposed to do or, more importantly, why you have to pay for it.

As a result, we recommend against paying for Trello; the free plan should be enough for most companies and with a little bit of know-how you can integrate everything you need into it, bypassing Trello’s paid plans entirely. Oddly enough, Trello’s free plan is better than its paid ones, an odd position to be in.

The upshot is that we recommend Trello to just about anybody who needs a kanban board, really, especially since it’s perfectly free. The paid plans come with a 14-day trial if you’re interested in checking them out too.

Free
  • : Unlimited users, 10 boards, Unlimited power-ups, Unlimited storage
Standard
  • : Price is per user, Unlimited boards, Custom fields, Invite guests
Enterprise
  • : Price is per user, Advanced admin & security settings

Final Thoughts: Mac Project Management Software

If you’re looking for Mac project management software, our picks should do you just fine. There’s something for everybody here, from monday.com’s great all-round effectiveness to Asana’s free plan and nTask’s competitive pricing.

Do you agree, or did we miss an option? Is there a better project management solution out there for Mac that we missed? Do you want to share your experiences with our recommendations? Let us know in the comments below and, as always, thank you for reading.