Cloud Storage for Multiple Users from a Business Perspective
Despite what you may have heard, understand that no two cloud storage services are the same and they each have varying levels of control for multiple users.
The problem with an average cloud storage service is that it gets designed with individual users in mind.
While it is true that many of them support multiple users, they just don’t have the security controls needed to protect sensitive files.
Other than encryption technologies, designed to protect data-in-transit and on servers, many cloud storage services don’t provide many extra security features.
And this can be a massive problem for businesses and organizations that have two or more users.
Ideally, people who need cloud storage for multiple users, need to be able to aggregate users into functional groups and control access permissions.
Doing so makes it much easier for an administrator to manage who can read and overwrite different types of files.
The good news is that there are plenty of enterprise-class services designed with user access permissions in mind. Such services allow administrators to apply access permissions to individual user accounts, and group access permissions.
But the great enterprise-class services go one step further by offering auditing controls.
These verification systems allow an administrator to see every file operation (e.g. uploads, which files were accessed or overwritten by users, etc.) on a per user basis.
Not only do they keep records of which files users have:
But they also mark these operations with timestamps.
In an organization, being able to see what individual users have done to sensitive information is critical to security.
SpiderOak is ideal for multiple users with lots of hardware, as it can backup on unlimited computers and devices, which is perfect for families and people with a large circle of friends.
That said, they are relatively affordable considering how much storage space they provide. $7.00 per month gets you 30GB of storage, and the highest-class service costs $25.00 per month for 5TB of storage.
Perhaps one of the best features of their service is the fact that they are a zero-knowledge provider.
Because users manage their encryption keys, even SpiderOak employees are completely powerless to decrypt and read your data.
Last but not least, they do provide a 60-day free trial of their service, and allow file synchronization with an unlimited number of devices.
Why We Like it
SpiderOak is perfect for multiple users since it allows them to share files almost effortlessly.
There are essentially two ways to share files, including ShareRooms, and generating individual file sharing links.
The link generation features three days of access, before barring further access, but users can create an unlimited number of links with an unlimited number of users.
One of the great things about Autotask Workplace is that it’s regulatory compliant with standards such as HIPAA, and they give businesses peace of mind that their data is truly safe and secure.
The platform allows users to communicate and collaborate in real time, to securely enhance productivity, giving employees access to data anywhere in the world, on any device.
The service also integrates nicely with existing business I.T. systems.
In fact, their service integrates Google Docs, Office 365, Outlook, Salesforce, SSO, SAML2.0, and Active Directory. Last but not least, they provide user and group access permissions to lock down file access, and an auditing system to record user activity.
Why We Like it
Autotask Workplace is our last choice for businesses that need cloud storage for multiple users.
They are certainly a business-class service and allow: