obrBy Joseph Gildred — Last Updated: 28 Mar'18 2018-03-18T07:14:42+00:00

Best Online Storage for Small Business 2018

Whether documents, emails, images or something else, running a modern small business means accumulating files quickly. While there are plenty of affordable small business servers you can use to host your files if you want to build on-premise storage, the cloud offers many advantages for both keeping files safe and boosting productivity.

This article details Cloudwards.net picks for the best cloud storage for small business owners, pulling from our full cloud storage reviews library. We focused on identifying top solutions for businesses made up of only a handful of people.

If you’re a solo entrepreneur, you’ll be better off having look at our traditional best cloud storage article. We have many other articles aimed at supporting decisions for small business owners, too, like our best accounting software guide and our best online backup for business guide.  

Best Online Storage for Small Business 2018

1
★★★ Best Cloud Storage ★★★
  • Sync Folder
  • File Link Sharing
  • Folder Sharing
  • Versioning
PlanStarterPro Personal (Option One)Pro Personal (Option Two)Business SoloBusiness ProBusiness Pro Advanced
Price Plan
Freemonthly
$ 4 08monthly
$ 48 96yearly
$ 8 00monthly
$ 96 00yearly
$ 8 00monthly
$ 96 00yearly
$ 5 00monthly
$ 60 00yearly
$ 15 00monthly
$ 144 00yearly
Storage 5 GB 500 GB 2000 GB 2000 GB 1000 GB 10000 GB
Details

Individual business plan

2-user minimum.

2-user minimum

ReviewVisit Sync.com
2
  • Sync Folder
  • File Link Sharing
  • Folder Sharing
  • Versioning
PlanFreePremiumPremium Plus
Price Plan
Freemonthly
$ 4 99monthly
$ 47 88yearly
$ 175 00Lifetime
$ 9 99monthly
$ 95 88yearly
$ 350 00Lifetime
Storage 10 GB 500 GB 2000 GB
Details
ReviewVisit pCloud
3
  • Sync Folder
  • File Link Sharing
  • Folder Sharing
  • Versioning
PlanPremiumSoloBusinessEnterprise
Price Plan
$ 12 50monthly
$ 125 04yearly
$ 30 00monthly
$ 288 00yearly
$ 25 00monthly
$ 240 00yearly
$ 15 00monthly
$ 144 00yearly
Storage 200 GB 2000 GB 1000 GB 1000 GB
Details

1 user maximum

1 user maximum

9 users maximum (2 users minimum)

99 users maximum (10 users minimum)

ReviewVisit Tresorit
4
  • Sync Folder
  • File Link Sharing
  • Folder Sharing
  • Versioning
PlanDropbox PlusDropbox ProfessionalDropbox Business
Price Plan
$ 9 99monthly
$ 119 00yearly
$ 19 99monthly
$ 239 88yearly
$ 15 00monthly
$ 180 00yearly
Storage 1000 GB 1000 GB 2048 GB
Details
ReviewVisit Dropbox
5
  • Sync Folder
  • File Link Sharing
  • Folder Sharing
  • Versioning
Plan15GB100GB1TB2TB10TB20TB30TB
Price Plan
Freemonthly
$ 1 99monthly
$ 9 99monthly
$ 19 99monthly
$ 99 99monthly
$ 199 99monthly
$ 299 99monthly
Storage 15 GB 100 GB 1000 GB 2000 GB 10000 GB 20000 GB 30000 GB
Details

Free plan.

Annual Discount: 16%

Annual Discount: 17%

Annual Discount: n/a

Annual Discount: n/a

Annual Discount: n/a

Annual Discount: n/a

ReviewVisit Google Drive

What Makes Cloud Storage the Best for Small Business

We spend a good deal of time evaluating the best enterprise file sync and share options. In doing so, we consider technically advanced cloud storage tools designed to boost collaboration for organizations with dozens or even thousands of employees. You can check out our top pick in our Egnyte Connect review.

In putting together our list for small businesses, we’ve taken a slightly different approach. That includes targeting some cloud storage tools you’re probably not going to find many Fortune 500 companies using, including all three of our top picks.

The cloud storage options listed below are best for ventures made up of two to 10 people, where it’s usually easier to manage tasks, users and communications than for businesses with fingers in more pies.

Because small businesses often don’t have tons of money to spend, we placed emphasis on value in making these picks, choosing tools that give you plenty of space to store files for relatively little money. However, cheap cloud storage isn’t everything.

Businesses, small or large, need to know their intellectual property is safe in the cloud. With that in mind, we also gave weight to security. We looked for expected features like in-transit and at-rest encryption, but also considered zero-knowledge, or private, end-to-end encryption.

Two-factor authentication and remote device wipes to protect businesses against stolen passwords and missing computers are two more security features we looked for. Versioning is another, since it can protect you from a ransomware attack that could otherwise financially ruin your business.  

File-sharing features were likewise taken into account, particularly those that help maintain control of intellectual property. Those include link passwords, expiry dates, download limits and folder permissions.

When it comes to a combination of value and privacy for small business owners, only one cloud storage really nails everything we were looking for. That’s our first selection, Sync.com.

The Best Cloud Storage for Business: Sync.com Business Pro

Many small business owners probably look to Dropbox, since it tends to grab all the headlines. However, lower costs and better security not only make Sync.com one of the best Dropbox alternatives, it makes it a better service overall. 

For some, Sync.com might be a bit too secure. You get zero-knowledge encryption with it for free, but there’s no way to turn it off. Because it’s so locked down, Sync.com isn’t able to let you stream media or even preview images in the web GUI. However, for those companies that require absolute privacy, it doesn’t get any better.

In case a work computer is stolen, Sync.com also has a remote wipe feature that you can activate. While this won’t clear the full hard drive, it will clear any synced content on that device and cut it off from your Sync.com account.

File sharing with Sync.com also has some great security features that too many cloud storage services don’t include. Sync.com Business Pro users can protect shareable file links with passwords, expiry dates and download limits. Plus, there’s an enhanced security toggle you can use to extend zero-knowledge security to your file shares.

Sync.com lets you generate separate links for file uploads so that you can request files from others without them having to create an account. This is great for collecting business requirements from clients or work product from freelancers.

Sync.com also lets you keep unlimited file versions. That way, in the event of an unwanted file change, you can simply roll back to an earlier state, no harm done. Other security features we like include user management tools like an admin console and activity logs. Sync.com is also HIPAA compliant, making it one of the best cloud storage for companies that work with sensitive health data.

In addition to having one of the most advanced security profiles of any cloud storage service we’ve reviewed, Sync.com also provides some of the best value. There are three different business plans available: Business Solo, Business Pro and Business Pro Advanced.

Business Solo gets you 2TB of cloud storage for just $8 a month. For comparison’s sake, that’s twice as much storage as a Dropbox Professional account for $12 less per month. With a Business Pro account, which requires at least two licenses, you get 1TB for $5 a month.


PlanStarterPro Personal (Option One)Pro Personal (Option Two)Business SoloBusiness ProBusiness Pro Advanced
Price Plan
Freemonthly
$ 4 08monthly
$ 48 96yearly
$ 8 00monthly
$ 96 00yearly
$ 8 00monthly
$ 96 00yearly
$ 5 00monthly
$ 60 00yearly
$ 15 00monthly
$ 144 00yearly
Storage 5 GB 500 GB 2000 GB 2000 GB 1000 GB 10000 GB
Details

Individual business plan

2-user minimum.

2-user minimum


For $15 a month, Business Pro Advanced bumps that up to 10TB of storage space per user. No other business plan gets you more cloud storage for less money.  

Other Reasons Why We Like Sync.com

File synchronization with Sync.com isn’t as fast as it is with services like Dropbox and Egnyte Connect. That’s at least in part because of Sync.com’s stronger approach to encryption, which prevents it from using some algorithmic techniques designed to speed up file transfers like block-level copying.

Despite that handicap, Sync.com still lives up to its name and provides excellent file sync speeds. The service uses the standard sync folder approach to file sync, which makes it easy to use. On top of that, features like selective sync let you manage what files get stored on your computer and what files only get kept in the cloud, letting you clear up disk space.

Rather than use selective sync, you can also use the Sync.com Vault feature included with all subscriptions. With this feature, you can archive files to the cloud only. We detail  it all in our Sync.com review.


pCloud Business

pCloud Business requires more license purchases that Sync.com Business, with a minimum of five. The cost per user is more, too, priced at $7.99 per month if you sign up annually. pCloud does offer a month-to-month option, which Sync.com doesn’t, for $9.99 a month.


PlanFreePremiumPremium Plus
Price Plan
Freemonthly
$ 4 99monthly
$ 47 88yearly
$ 175 00Lifetime
$ 9 99monthly
$ 95 88yearly
$ 350 00Lifetime
Storage 10 GB 500 GB 2000 GB
Details

Each pCloud user on your account gets 1TB of cloud storage. If you’re a solo entrepreneur, you can stick to the pCloud personal plan, which we discuss in our pCloud review, and get 2TB.

While the subscription options aren’t as attractive, there are reasons to consider pCloud over Sync.com. For one, the pCloud web GUI lets you can preview documents and images, including creating slideshows. That makes it handy for showing off files to coworkers and clients without first having to download those files.

You can also stream music and video with pCloud, which isn’t an option with Sync.com. Plus, those with whom you’ve shared files and folders can leave comments for you.

Sync.com isn’t able to do those things because it applies zero-knowledge encryption to everything you store in the cloud. pCloud, however, has a zero-knowledge encryption feature, too. The difference is that with pCloud you can either store files in your secure zero-knowledge cloud space, called pCloud Crypto, or put them in your regular sync folder.

For sharing content, you can either share folders or generate file links. Folder invites can be sent out based on email address, and invitees can be given view-only or edit permissions. Individual files can be shared with anybody, and protected with passwords and expiry dates.

pCloud Business also lets you send up upload links to receive files from others.

One surprising disadvantage with pCloud is that there’s no two-factor authentication. That miss, along with less attractive subscription options, are the big reasons why we rank pCloud behind Sync.com for business use, despite otherwise being more flexible.  

Other Reasons Why We Like pCloud Business

Rather than add files to a sync folder, pCloud also has a network drive feature called pCloud Drive that you can use. Any files stored in pCloud Drive are still visible through your computer file system, but only stored in the cloud.

That makes it a great tool for freeing up space on your hard drive. Another advantage of going with pCloud is that its one of a handful of cloud storage services to offer a Linux client. Check out our best cloud storage for Linux article for more on that topic.


Tresorit

Tresorit might be the only cloud storage service that can challenge Sync.com for best security feature for feature. However, the subscription costs are much higher and there are no real advantages to justify spending more.

Tresorit has three different subscription tiers for business users. However, only one suits the purpose of this article. Tresorit Small Business is designed for two to nine users, while the other two plans require at least ten (Tresorit Business) or 100 (Tresorit Enterprise) users.


PlanPremiumSoloBusinessEnterprise
Price Plan
$ 12 50monthly
$ 125 04yearly
$ 30 00monthly
$ 288 00yearly
$ 25 00monthly
$ 240 00yearly
$ 15 00monthly
$ 144 00yearly
Storage 200 GB 2000 GB 1000 GB 1000 GB
Details

1 user maximum

1 user maximum

9 users maximum (2 users minimum)

99 users maximum (10 users minimum)


The reason we’ve slotted Tresorit third on this list, in front of more popular tools like Google Drive and Dropbox, is that, like Sync.com and pCloud, it includes zero-knowledge encryption for free. It also has some secure file sharing features like link passwords, expiry dates and download limits that we really like.

Unlike pCloud, Tresorit Small Business also has a two-factor authentication feature. Remote device wiping is offered, too, but only on a Tresorit Business subscription. Unlimited versioning, however, is provided across all plans, even the Tresorit personal plan covered in our Tresorit review.

Other Reasons Why We Like Tresorit

For those who prefer to use a desktop GUI instead of a browser-based one, Tresorit is one of the only cloud storage services that has one worth using. The desktop GUI has many of the same features you’ll find with the browser tool, making it a convenient way to manage the sync process.

The process of setting up sync with Tresorit is a bit confusing, since you have to create special sync folders called “tresors.” If you’re looking for a cloud storage service that lets you create multiple separate sync folders, though, Tresorit fits the bill.


Dropbox Business

Like Tresorit, Dropbox Business has a few subscription options. Unlike Tresorit, both of the primary Dropbox Business plans are suitable for smaller ventures thanks to only requiring three user licenses.


PlanStandardAdvanced
Price Plan
$ 15 00monthly
$ 150 00yearly
$ 25 00monthly
$ 240 00yearly
Details

Total Storage: 2TB
Price per user

Total Storage: unlimited
Price per user


As you can read about in our Dropbox Business review, the 2TB of space you get in a Dropbox Business Standard plan is shared between users. While pricey at $20 per month, Dropbox Business Advanced gets you unlimited space to work with, making it the better deal.

The more expensive subscription gets you some more advanced features, too, like single-sign on integration. However, many of those features are more suited to bigger businesses, and for those users we think Egnyte Connect is the better fit.

While Dropbox has some decent security features like two-factor authentication, versioning is limited to 120 days and, worse, there’s no option for zero-knowledge encryption. If you do decide to go with Dropbox for your business, consider pairing it with a service like Boxcryptor to keep your files away from prying eyes.

Other Reasons Why We Like Dropbox Business

If there’s one area where Dropbox really looms above the competition, it’s file sync. You can read more about the reasons why we think that is in our best cloud storage for sync article.

Dropbox also has the advantage of integrating with Office Online so that you can edit documents without from your browser without having to download them. That’s something our top three selections can’t do. However, if browser-based collaboration is aim, our final pick might be a better tool for you.


G Suite

G Suite is Google Drive for business, and in many ways it’s pretty great. Thanks to integration with Google Docs and a huge third-party library of apps, it’s certainly one of the most productivity-friendly tools out there today.

The problem with G Suite is that, as with Dropbox, we have some security concerns. We discuss those concerns at length in our Google Drive review. Some of the highlights include not only lack of zero-knowledge encryption, but the fact that Google actively scans files you’ve stored for various reasons, including marketing if its terms and conditions are any indication.

“Our automated systems analyze your content (including emails) to provide you personally relevant product features, such as customized search results, tailored advertising, and spam and malware detection. This analysis occurs as the content is sent, received, and when it is stored.”

If you want to use G Suite at your business and stay safe, you might consider pairing it with one of the top three picks in this article. The idea is that you can use Google Docs to work on active content, but use a zero-knowledge service to otherwise store files.

G Suite’s subscription offerings actually lend themselves pretty well to that approach, since you can get a low-cost “Basic” plan for just $3 per user, with no minimum user limits. You only get 30GB for each license, but paired with another cloud storage service, that should be plenty.


Plan15GB100GB1TB2TB10TB20TB30TB
Price Plan
Freemonthly
$ 1 99monthly
$ 9 99monthly
$ 19 99monthly
$ 99 99monthly
$ 199 99monthly
$ 299 99monthly
Storage 15 GB 100 GB 1000 GB 2000 GB 10000 GB 20000 GB 30000 GB
Details

Free plan.

Annual Discount: 16%

Annual Discount: 17%

Annual Discount: n/a

Annual Discount: n/a

Annual Discount: n/a

Annual Discount: n/a


Other Reasons Why We Like G Suite

In addition to storage, a G Suite subscription also gets you shared calendars, business email and video conferencing. Google also provides 24/7 support with both telephone and online chat.

Overall, the G Suite is a great product and Google Docs has become so commonly used by freelancers, contractors and the like, that at the very least you’re probably going to want to setup a free Google Drive account at some point. With 15GB of storage, Google Drive ranks as one of our picks for best free cloud storage options.


Honorable Mention

We struggled with not including our top pick for bigger businesses in the top five. Egnyte Connect has many of the same advantages as both Dropbox and Google Drive. In fact, in many ways it’s better. Integration with both Office Online and Google Docs is one example. It’s also our top pick for cloud storage for Slack.

The reason we didn’t add Egnyte Connect is because for many small business users, it might be a bit too much to get used to. However, if you’re the technically savvy type and require five to 25 licenses, Egnyte Connect Office is worth a look on a free 15-day trial.   

If you’re feeling adventurous and want to give Egnyte Connect a try, we also have an Egnyte Connect guide that will help you get up to speed.

Final Thoughts

There are many excellent cloud storage tools designed for small business owners today. The service you ultimately land on will depend on your needs.

Given the many security threats out there, like ransomware, that can sink a business without deep pockets, we opted for our three favorite zero-knowledge storage services as our top picks: Sync.com, pCloud and Tresorit.

However, Dropbox and G Suite, while not nearly as secure, both have browser-based collaboration tools that can help your business thrive. Egnyte Connect, if you need something with a little more oomph, is another great option and our top pick for large business.

If you’re flying solo, on the other hand, a personal cloud storage plan might work best for you. Have a look at our best cloud storage guide to get a better idea of what’s out there for you.  Feel free to share your own thoughts on cloud storage for small businesses in the comments below, too. As always, thanks for reading.   

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