Most people agree the primary objective of any business, small or large, is to make profit and save on costs, a goal towards which cloud storage has become an indispensable tool in the 21st century. Thanks mainly due to an ability to reduce costs and maintenance levels, as far as data security and servers are concerned.
Apart from data storage and backup functionality, online storage services empower a company’s employees, by providing them with access to data on-the-go from any authorized device.
And, you can rely on online storage services for timely recovery and restoration of data, in the case of data loss or theft. In short, one can confidently say that online storage, with its anytime and anywhere ability to access data, improves a company’s productivity.
$ 4.08 per month 500 GBStorage All Plans
|Visit Sync.comSync.com Review|
$ 15.00 per month GBStorage All Plans
|Visit SugarSync Business|
$ 8.00 per month GBStorage All Plans
|Visit EgnyteEgnyte Review|
$ 15.00 per month GBStorage All Plans
|Visit Dropbox BusinessDropbox Business Review|
$ 1.99 per month 100 GBStorage All Plans
|Visit Google DriveGoogle Drive Review|
How This Article is Setup
Before we start our engines and get into the article, let’s take a moment to explain what we’ve got here. This article is not a review of each service mentioned, we’ve got those linked via the “Read review” button, and it’s strongly recommended you click on it for a full, in-depth review of each service mentioned on this list.
What this article is, though, is a summary of each of our top five online storage for small business, followed by a section explaining what we truly liked about each of them. And to top things off, every provider comes with a pros and cons list.
If you’re interested in more top five cloud services related to business, check out our series on the topic:
- 5 Best Online Backup for Small Business 2017
- The Best Cloud Storage for Multiple Users
- 5 Best Cloud Storage for Companies
With that disclaimer out of the way, let’s get started!
Sync.com is a comprehensive online service for easy storage, sharing and syncing of files across devices, with maximum security– at all levels. Plus it’s a natural choice for Canadian companies or anyone who doesn’t want to host their data with an American service.
Sync.com is perhaps one of the most secure cloud storage options at the moment, that also sports low rates. However, such high levels of encryption have a small side effect; file previews tend to take a minute or two, as they need to decrypt before getting displayed.
Both of Sync.com’s business plans can store and backup files in the Sync Vault (a secure, cloud-only storage feature). This service enables secure document sharing and collaboration through admin controls that allow you to set expiry dates, access permissions and limit downloads for shared content.
Other Reasons Why We Like Sync.com
Sync.com Business Pro is our preferred pick because you rarely get such a secure online storage service, with end-to-end encryption and an easy-to-use admin panel, at such reasonable prices. A company’s data gets full encryption with 256-bit AES, 2048-bit RSA, SSL and TLS encryption. All using the zero-knowledge protocol.
Both business plans also entitle you to priority email support. Sync.com uses SOC-1 certified data centers (KPMG security audits) to make sure that files stored in the cloud are always available.
- Fast syncing
- Great interface
- Business plan lacks network drives
- No 3rd-party tools
- No monthly plans
SugarSync for Business
SugarSync for Business is an excellent alternative to Dropbox for Business, because it supports backups, sharing and syncing of files, along with access to them from an existing folder structure.
SugarSync for Business uses industry standard TLS encryption, for secure file transfers, and uses 256-bit AES encryption to store data in the cloud. Moreover, SugarSync enables you to access data files or folders using any device.
More importantly, it does not place any restrictions on the number of devices across which you can sync data. Users can even remotely wipe data from computers and check the status of a “remote wipe” request, from the admin dashboard.
Other Reasons Why We Like SugarSync for Business
We prefer SugarSync for Business because of its ability to sync folders in their current location. SugarSync can sync and share files of any size on Windows, Mac, iOS, Android and BlackBerry.
You can also assign storage limits through the intuitive-to-use admin panel. This online storage service offers a 30-day free trial to try its features.
- Support via telephone, chat & email
- Sports remote data wipe
- Supports disaster recovery
- Lacks compliance with HIPAA
- Business plans are expensive
- Missing incremental backup feature
Egnyte is a hybrid cloud storage service that provides comprehensive file support, versatile file sharing and robust security measures. Egnyte keeps highly sensitive files on the premises of a company, while non-sensitive data gets retained in the cloud.
Once the Internet connection gets re-established, all changes made to offline data is automatically synced. However, Egnyte needs a third-party application to stream media files.
Moreover, as a business, you may not want everyone having access to data. Which is where the service proves itself to be very useful; as you can specify which folders get viewed by which users. Thus, it empowers you to set access permissions that will allow users to edit or delete files. This leads to automatic syncing of local files and their online copies.
Other Reasons Why We Like Egnyte
We love Egnyte’s hybrid nature, as it enables a business to retain private data on-premises and store non-confidential information in the cloud. A unique feature of this cloud storage solution is that it allows employees to edit files.
Even when there is no Internet connection. Once an Internet connection is re-established, all changes made to an offline file get automatically synced.
- Fast block-level sync
- Secure file sharing
- Affordable pricing
- No zero-knowledge protocol
- No Linux support
- No single-user plan
Dropbox for Business
Dropbox for Business is a highly experienced file sharing and storage service, that helps to sync and collaborate data seamlessly. Not only does Dropbox for Business provide a one-stop location for all employees to access, share, and sync files on the go, it also enables them to share data with external collaborators in a relatively secure manner.
The best part about this fact is that it allows you to share file links, even with people who just have a personal Dropbox account (Basic or Pro versions).
There are also no restrictions on the types of files or their sizes. Moreover, it offers a secure, centralized admin panel that maintains control over a company’s information (including employee accounts) and can restrict folder access to specific users.
Also, you get notified whenever people, with whom you’ve shared or synced files, access them. And, they are also capable of tracking any changes to shared files, thanks to extensive history maintenance. Dropbox for Business uses delta sync technology to make backups of only the changed portions of your data.
The Dropbox business account also comes with Microsoft Office 365 integration, which allows you to perform online editing efficiently. However, you need to have a Microsoft account to do so.
Other Reasons Why We Like Dropbox for Business
Dropbox is a pretty experienced and reliable cloud storage service. It’s served personal users by providing file sharing, storage and syncing. Services since 2007, so it’s been around for nearly a decade.
Dropbox for Business is very useful for small businesses and firms, as it supports incremental backups and Microsoft Office 365. With Dropbox for Business, you get these features extended to multiple users (minimum of five) at a time.
Also, unlike the personal version, which can only recover lost or deleted files up to 30 days, the Dropbox for Business plan can recover you’re doomed or deleted files whenever.
- Great 3rd-party integrations
- Good device support
- Works on all major operating systems
- Terrible rating with BBB
- Customer service needs improvement
- Concerns about security
Google Drive for Work
Google Drive for Work is a highly robust and comprehensive data collaboration and editing tool, which supports standard online storage features, such as file sharing and cloud syncing.
The thing we like the most about Google Drive for Work is its ability to collaborate and edit documents via a browser, especially in a team environment. Several users can edit a document simultaneously, with all their changes getting reflected in real-time.
If that wasn’t enough, employees (multiple users) could even communicate with each other by using Google Drive’s built-in chat tool, in real-time yet again. When people aren’t working simultaneously, they can leave comments and tag other team members, so that they receive email notifications about the project.
Other Reasons Why We Like Google Drive for Work
By making highly efficient file collaborative and editing features available at affordable prices, Google Drive for Work is hard to ignore. It also offers access to Google Apps, to increase productivity through the use of tools like forms, calendar, sites and docs.
It is also possible to use Google Drive for Work to share files instantly. Simply invite people to view them from any device, and sync them across multiple devices, even with non-Google Drive users.
- Integrates with third-party apps
- Provides built-in OCR technology
- Provides offline access to files
- Must have a Google account
- Can’t modify file permissions
- Lacks higher encryption levels
In a nutshell, online storage plays a key role in the team environment of your business, as it supports file storage, sharing, backup and syncing. Thereby offering anytime and anywhere access to employees.
All of the five online storage options for businesses listed here support extensive collaboration and editing features, for multiple users in your company. Sync.com is slightly better than the other four options, as it offers significantly higher levels of security, thanks to its rock solid encryption standards.
Of course, if you’re looking for more specialized features, such as syncing or a lot of third-party support, consider checking out SugarSync or Dropbox. Either way, thanks for sticking around till the end. Please feel free to leave your thoughts and suggestions in the comments section below.