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ClickUp vs Project Management Comparison for 2023

ClickUp is a hard-charging up-and-comer, while is the perennial winner of our project management rankings. Which one is the best choice for you and your business? Join us for this ClickUp vs battle and find out.

Fergus O'Sullivan
By Fergus O'Sullivan (Writer, Former Chief Editor)
— Last Updated: 2023-01-26T16:40:24+00:00 Facts checked by Eugenie Tiu

If you’re shopping for the best project management software for your business, large or small, you’ll quickly run into marketing copy for both and ClickUp. However, reading marketers’ claims is no basis for choosing a program, so in this article we’ll compare ClickUp vs and see which is the best fit for you.

Key Takeaways:

  • ClickUp offers some interesting functionality, but doesn’t go as deep as does. As such, ClickUp is better suited for simple projects and for more complicated ones.
  • If you need a free plan, then ClickUp wins, hands down.’s free offering is nowhere near as good.
  • Though is the better project management tool, it’s also a good deal pricier, something to keep in mind if budget considerations rank high.

In short, we prefer over ClickUp for most people, most of the time. While ClickUp has a lot going for it, it feels a little unfinished in places — even with its constant updates — and also has some usability issues. Its documentation especially is pretty chaotic, as we describe in detail in our ClickUp review.

In contrast, feels a lot more finished, with a more well-rounded feature set and more coherent design philosophy — read all the details in our review. Just because it wins in our rankings doesn’t mean it’s the best choice for you, though. Join us as we go over both services in some detail.

  • No, is the better project management solution in almost every aspect.

  • is our overall favorite project management tool, though a few contenders, like Asana or nTask get pretty close.

  • ClickUp has its shares of strengths, but overall is a pretty middling piece of project management software; there are plenty of solid alternatives.

$5 / month (All Plans)$8 / month (All Plans)
ClickUp Review
Management Views
Kanban board
Spreadsheet view
Gantt charts
Workload planning
Long-term planning
Management Features
Multiple project management
Dependency management
Native scrum management
Set user permissions
File storage
Built-in integrations
Reporting features
General Features
Free plan
Free Trial14 days
Web app
Ticket-based support
Live chat
Phone support

ClickUp vs Project Management Software Showdown

As with most of our comparisons (read Jira vs Wrike for another example), we’ll go over how our two contenders compare over five rounds, each corresponding with one of the criteria in our project management reviews. The winner of each round gets a point (in case of a tie, both get a point) and in the end we tally the points and declare a victor.

In each round, we’ll go over the main points that set ClickUp and apart. We won’t be going over every single detail. If there’s a specific point of comparison that you need to know about but we don’t cover, either check out the individual reviews of each contender or leave us a message in the comments below.

1. Features

If you laid two lists of the features and ClickUp offer next to each other, ClickUp would easily win this round. It has all kinds of goodies tucked away in its interface, from the very basic to the downright exotic. First impressions can be deceiving, though, and in the end it’s that walks away with the first point of this match.

That’s because, as impressive as ClickUp’s list of features is, it hasn’t been implemented very well. While it offers a broad range of options, it lacks depth in several areas, which in turn is more than happy to provide. 

Core Features

This becomes clear right at the outset. Both and ClickUp use roughly the same approach to project planning, centering around a list for input, then using a calendar and kanban board to see what is due when and which team members are doing it. It’s a logical system that works really well. It also comes with plenty of handy doodads, like time tracking.

clickup kanban full
ClickUp’s kanban board is a well-laid-out and user-friendly way to manage projects.

Once you start using each system, though, you’ll quickly notice that just offers more. You can add custom tags, choose all kinds of criteria to add to each task, group them in different ways — it just feels more complete. Sure, ClickUp gets the job done — both are on our list of the best kanban apps — but just does it better.

monday com review main interface’s list offers all kinds of customization options for you to tailor as you see fit.

As a result, gives you a better overview of what’s happening, and also scales a lot better — we talk about how ClickUp manages large teams in our ease-of-use round. While ClickUp gets the job done, handles day-to-day and weekly tasks a lot better.

Other Project Management Software Features

Besides this bread-and-butter functionality, though, ClickUp offers several distinct features you won’t find in — or anywhere else, for that matter. These include things like special views based on boxes, as well as maps (though those are getting more popular now; read our Bloo review for another project management tool that offers a cartographic view).

The big one, though, is ClickUp’s mind map feature, which is a nifty little addition, though we’re not exactly sure how useful it is. Still, we do like it that there’s at least one project management solution out there that offers something a bit different from lists and boards.

clickup-mind map
ClickUp’s mind map is more or less a free-association Gantt chart.

As interesting as all these functions are, we think does a lot better when it comes to advanced functions. Though they’re far less high-falutin’, they’re a lot more functional, like the workload view, the ability to see charts of your progress and even ways to implement budget management. 

monda review chart view does a much better job of giving you different ways to see what you’re doing.

Sure, ClickUp gets the job done, but does that and more. For teams with a lot of tasks or a large number of users, is the far better choice for project management. For small teams, though, the pendulum swings back toward ClickUp, thanks to its pricing, which we’ll discuss next.

Round: Features
Point for
Visit ClickUp 0
Visit monday.com1

2. Price

ClickUp and maintain similar pricing models: there’s a free tier, with several paid tiers on top of that. As much as we like, though, its pricing is problematic at best (we discuss this at length in our article on’s pricing). ClickUp easily beats the champion here, and it’s barely a fight. Let’s start by looking at their pricing tables.

ClickUp Pricing

  • : Basic functionality with some limitations
  • : All prices per user; most limitations removed
  • : All prices per user; extra features added, especially security
  • : Even more features added

ClickUp offers a slightly odd scheme: The free plan offers most features but limits their use. The upgrade removes the caps and gives you unlimited tasks. However, it offers little extra except integration with cloud storage providers like Google Drive — something you could easily add yourself using workflow apps like Zapier or Make (Integromat).

The Business plan then follows the industry-standard approach of offering extra features to ClickUp users. It’s an odd progression, especially compared to, say, Asana’s pricing, which is a bit more incremental. It’s still better than, though, as you can read in our full ClickUp pricing guide. Pricing

  • : Maximum users: 2, Kanban Board, & list
  • : Minimum users: 3, Price per user, Basic features
  • : Minimum users: 3, Price per user, Expanded features
  • : Minimum users: 3, Price per user, Advanced features
  • : Enterprise-level features.’s pricing is weird because the free plan and the Basic plan are garbage. The free tier barely gives you any functionality and the Basic plan isn’t much better, despite costing $8 per user per month. It’s a silly way of handling pricing and we’re not sure why is shooting itself in the foot this way.

For all intents and purposes,’s pricing begins with the Standard plan, at $10 per user per month, which is more or less the average industry wide. Still, though, it’s more expensive than ClickUp’s Business plan, which offers a lot more interesting goodies than’s Standard plan does.

ClickUp vs Pricing

If you just need basic functions and don’t expect to need them too much, then you may just want to stick with ClickUp’s free plan — there’s a reason it’s in our ranking of the best free project management software and isn’t.

If you need more than that, the math gets a little trickier: Though does have better features, it’s also a good whack more expensive. Our advice is that if money is an overriding issue, you should probably see if ClickUp gets the job done — or at least does it well enough — before considering

If the bottom line isn’t your main concern, though, we recommend It may cost more, but it can also do more. If you’re on the fence, though, just give ClickUp’s free plan a whirl as well as’s 14-day free trial. Experience is the best teacher, after all.

3. Ease of Use

After two rounds, the score is tied, but not for long: When it comes to user-friendliness, takes the lead, and with ease. Its task management flows a lot better than ClickUp’s does and there’s less of a learning curve — more on that in our section on support, below. Task Management

Using is pretty simple. At its core is the list, which is where you enter tasks and add details to them. You can do this from other screens, too, but the list is the best place for it — check out our tutorial for the why of that. Entering new tasks is a doddle and they’ll show up across all your other views automatically.

The many tags you can add to’s tasks makes it even easier to differentiate them.

Switching between different screens is easy too — all you need to do is click on the right tab and off you go. This makes it easy to see who is doing what and when, no matter if you prefer lists, kanban boards or even Gantt charts. As a result, is one of the most user-friendly project management solutions out there — check out our Asana review for another.

ClickUp Process Management

ClickUp takes a slightly different approach, which is a bit more hierarchical. Rather than have one list that you divvy up with tags for each team or person, instead you create a little space for each division. Each space then has its own lists and boards.

For example, you could have a space for team members individually, or even for different divisions within your company, like one for the HR team and one for marketers. We like that you can divide a large team into smaller teams, and it does make for pretty good team collaboration, along the lines of Basecamp (read our Basecamp review). 

However, it can also badly fragment your company, especially if you forget to make tasks for a team that then has its own subdivisions in each space. By dividing work this way, you’re actually making it harder to keep a grasp on the bigger picture (even if you have a space reserved for just that) and you risk creating chaos. Read our guide to learn how to use ClickUp more effectively.

Project Planning With ClickUp

If you manage to avoid this hurdle, though, then chances are you’ll like ClickUp in most day-to-day use. The interface is laid out clearly and clicking around the different screens is pretty easy. Because of the way it’s subdivided, you can also manage multiple projects very easily, which is nice, especially in large teams.

clickup list
ClickUp also uses a list as its default view, but uses one per space.

Still, though, we prefer’s approach. By dividing tasks up right from the outset, ClickUp encourages a way of thinking where tasks aren’t shared responsibilities, but rather contained to individual teams. If that works for you, then ClickUp may be worth a look. We don’t like it much.

Round: Ease of Use
Point for
Visit ClickUp 1
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4. Security & Privacy

When it comes to security and privacy, there are no huge differences between and ClickUp. Both project management tools offer a secure place for your data and promise to not snoop on it. To a certain extent, you always take these pledges at face value, but so far neither service has had any nasty scandals come its way.’s privacy policy and ClickUp’s privacy policy both lay out that they only collect data to improve their service, and even that is anonymized. The only real loophole is that does let the admin of an account — most likely your boss — look at users’ data, so you may want to make sure you don’t enter any personal information beyond what they already know.

ClickUp vs Security

Security is much the same: Both pieces of project management software share the same strengths and weaknesses. This is because they both use Amazon Web Services to store data, which is a decent option except that its buckets are only as safe as its users. Assuming both services secure their buckets, your data should be safe.

Other than that, everything seems to be in order: AWS takes care of the server-side encryption — AES-256, which is nigh uncrackable — and ClickUp and both transfer data using TLS, so even if it’s somehow intercepted, it can’t be read. Whichever you go with, your data is safe.

Round: Security & Privacy
No clear winner, points for both
Visit ClickUp 2
Visit monday.com3

5. Service & Support

As we come to the final round, it’s been a rather one-sided affair despite ClickUp’s domination between the second and third bells. However, when it comes to customer support, drives a final nail into ClickUp’s coffin.

Both project management tools rely heavily on their knowledgebases. That’s fine, really; we much prefer figuring things out with the use of documentation rather than having to explain our situation to a support team rep and then still getting the wrong answer. However, for this to work you need a solid set of guides, and ClickUp just doesn’t have this.

monday com customer servicesupport
We really like how’s support portal lays out its many options for guides.

Where offers a clear set of guides and tutorials to make your way through, ClickUp more or less throws you in the deep end. For example, it uses advanced terminology in beginner guides, and it’s unclear whether video tutorials are an alternative to written guides or a supplement to them.

The whole experience is frustrating, especially when compared to a much smoother one as with As such, easily wins this round.

Round: Service & Support
Point for
Visit ClickUp 2
Visit monday.com4

The Verdict

While and ClickUp are both fine project management tools, the points don’t lie: is the clear winner of this ClickUp vs bout. Aside from price, it’s simply the better program in every way. It does more and does it better than ClickUp.


That doesn’t mean ClickUp is useless for managing projects, though: ClickUp’s free plan is far superior. This makes it a much better choice for cash-strapped teams. ClickUp also has a few interesting features, like the mind map — which doesn’t have — making it an interesting choice for teams that could use these nifty extras.

for similar guides, check out our ClickUp vs Asana comparison to learn how the two titans compare.

What are your experiences with Click Up vs Did we hit the nail on the head, or did we only abuse our thumbs? Maybe there’s a vital feature we missed? Let us know in the comments below and, as always, thank you for reading.