Business owners may find themselves faced with a choice between Egnyte Connect and Dropbox Business. The former is our favorite enterprise file sync and share provider, while the latter is the business version of an excellent service with 500 million users. In this article, we’re going to pit Egnyte Connect vs Dropbox Business to find out which is better for you.
Our best EFSS list features both competitors. Egnyte Connect is the overall winner and Dropbox Business comes in second place. That said, we’re going to see if the order is the same in this head-to-head. You can refer to our separate Egnyte Connect review and Dropbox Business review to learn more.
Over the next five rounds, we’re going to compare the services in different categories and see how they do. Each round will have a victor, and we’ll declare an overall winner based on the results in the conclusion.
Sync depends on the distance to a server but the way a service handles it comes into play, too. It’s best if it uses a block-level sync algorithm to speed up the transfer of files that have already been uploaded. Collaborating with others without it is a pain, to say the least. It’s great if you can limit your bandwidth or computer resources if syncing hogs them, as well.
When you install the Egnyte Connect client, it adds a sync folder to your desktop. Anything you put into it will be synced to the cloud, but also stay on your hard drive. You can use the service’s selective sync feature to switch off folders, files or hard drive storage, too.
It took us almost 9 minutes to upload a 250MB folder, twice as long as it takes for many services. Sync speed is more important when collaborating on existing files, though, and Egnyte Connect’s transfers are fast thanks to block-level transfer.
There is another client, called Egnyte Drive, that is basically a network drive you can use to access your cloud content without storing it on your hard drive. Such access is more secure and helps if someone steals your device, but it can be slower.
The only service that has faster block-level sync than Egnyte Connect is Dropbox Business, which is no surprise because the service invented the common sync model in 2008. Initial uploads take around 10 to 20 minutes for 500MB.
Dropbox Business has an interesting feature called “smart sync” that lets you configure your content so that it’s only stored online, but it’s still visible in your Windows File Explorer or macOS Finder.
Both services are excellent in this category, but Dropbox Business comes out on top because it’s faster on initial and subsequent downloads. It has smart sync, as well, which is an improvement over Egnyte Connect’s selective sync.
Besides making space on your hard drive, uploading to the cloud allows you to share your content. Collaborating in an enterprise setting will likely require sharing, so it should be easy, secure and capable. Services differ on how secure their sharing is and what kind of sharing options and permissions they offer.
With Egnyte Connect, you can share your file or folder by using the “share” button. Next, you can invite individuals or groups and give them one of several permissions: “owner,” “full,” “editor” and “viewer.”
Owners can do anything, including permissions management. People with full permissions can download, upload, edit and delete content. Editors can download, edit and upload and, finally, viewers are limited to previewing and downloading.
You can generate links for folders and files, too, which others can use to download and view them. The link can be copied and pasted to social networks or you can email it.
When generating a link, you can choose to protect it with a password, set an expiry date, restrict downloads and get a notification when it’s used. There’s a page that shows you what you’ve shared, as well, so it’s easy to keep track of it.
When you use Dropbox Business, you get a central team folder that your employees can get into. You can create subfolders in it and limit access to them to individuals or groups. Users can share content by generating links, which they can protect with passwords, set expiry dates for or restrict to certain people.
You can share folders and files by creating a link, too. Just click the “share” button associated with the content. Once you do that, you can set links to expire and protect them with a password. They can also be restricted to team members or made accessible to outsiders, regardless of whether they have a Dropbox account.
There’s also an option to restrict users from sharing content outside your business. You can get a sense of what you’ve shared via the “sharing” tab, as well.
We’re splitting hairs in this section as both services do well, but it goes to Egnyte Connect because of its approach to permissions.
The more apps you can use to boost your productivity the better. Some services integrate with third-party apps, some offer native ones and others have a mix. Many integrate with Google Docs or Office Online to work with documents and rely on third-party apps for task management, scheduling and more.
Egnyte Connect has task management tools to help oversee collaboration, but also integrates with third-party tools such as Trello (read our Trello beginner’s guide). Plus, it works with Microsoft Office — either Office Online or Office 365 — and Google Drive.
There are many others you can choose in the app library, a lot of which are free. It breaks them into categories, including productivity, collaboration, business automation and project management.
Dropbox Business integrates with Microsoft Office, too, and enables you to use Office Online or Office 365. It also has its own productivity app called Dropbox Paper. If you’re interested in it you can read about it in our Dropbox Paper review. If it doesn’t cut it, you can find more options on our list of the best note-taking apps.
Besides its productivity app, Dropbox Business integrates with many third-party apps, including Slack, Trello, Asana and others. Those who love to use Google’s office suite will be disappointed, though, because it is not one of the available integrations.
Dropbox Business has its own productivity app, but Egnyte Connect counters with its native task management capabilities and integrations with Microsoft Office and Google Drive. That’s enough to make Egnyte Connect the winner this round.
Cloud security uses protocols and encryptions in-transit and at rest to protect your files. They include the TLS protocol to stop man-in-the-middle attacks, two-factor authentication to prevent access if someone steals your login credentials and private, end-to-end encryption to ensure your privacy by keeping anyone but you from reading your files.
Egnyte Connect encrypts your data using an AES 256-bit encryption algorithm before it’s uploaded, in-transit with the TLS protocol and when they’re at rest on its servers. It doesn’t use private encryption, though, because it needs to decrypt your files to read their metadata for indexing and to speed up the user experience.
That’s the norm for EFSS solutions, but you can avoid it with Boxcryptor, a private encryption add-on. Just be aware that block-level sync won’t work if you use it.
The service’s data centers are secured against physical intruders with guard patrols, biometric controls and 24-hour surveillance. If you don’t trust Egnyte Connect’s building security, there’s a hybrid solution that lets you store data on a personal server. That way, you can implement the security measures you think are necessary.
It has two-factor authentication in case someone steals your password, but you can lower the chance of that by setting minimum password requirements. You can also set password rotation and account lockout, as well as access Egnyte Key Management and centralized device management. If someone steals your device, you can cut it off from sync.
Dropbox Business uses the TLS protocol, secured with AES 128-bit encryption, to protect your data in-transit. On servers, the service protects your files with AES 256-bit encryption. It needs to use your metadata, though, so it doesn’t encrypt it. If you want to make sure nobody can read it, refer to our 99 tools to help protect your privacy article and our privacy guide.
You should make a strong password, but two-factor authentication is available to protect your account if someone cracks it. Such measures won’t help if someone steals your device, but you can wipe data remotely.
Dropbox Business has hardened data centers that can withstand breaches and other issues, such as server failure and natural disasters. They are also regularly tested for security vulnerabilities.
Dropbox Business has strong security, but Egnyte Connect enables you to set up your own secure server to store data on and uses AES 256-bit encryption to secure files on your local machine, in-transit and on its servers. Egnyte Connect wins this round.
Value tells us what you get for your money. You want more storage for less, and a good indication that you can get that is the number of plans a service offers. If you’re looking for cheap plans, refer to our best deals in cloud storage. We like to see a free plan or trial, too, because it allows you to test the service before subscribing.
Egnyte Connect’s Team plan is suitable for one to three users. It costs $10 per user per month and provides 1TB of storage. The plan targets business, but it’s good for individuals, too.
There are three business plans: Office, Business and Enterprise. Office requires at least five users and gives you 5TB of online storage for $8 per user per month. For more than 25 users, you need Business, which provides 10TB of storage for $15 per user per month.
If you have more than 100 users, you need to talk to Egnyte about the Enterprise plan. It provides “up to unlimited” storage space, in addition to administrative control and premium support. Egnyte Connect’s plans offer many features, which you can see in the full list here.
Dropbox Business’s plans charge per user and require a minimum of three. The Standard plan costs $15 per month, or the equivalent to $12.50 per month if you pay for the year, and offers 3TB of shared space.
For $25 per user per month, or $20 with the annual discount, you get unlimited storage space. If you need a customizable solution, you have to ask Dropbox about its Enterprise plan.
We like how Dropbox Business’s Advanced plan provides as much space as you need, but its price is steep. For $10 less, you can subscribe to Egnyte Connect’s Business plan, which, admittedly, only offers 10TB of shared space. That should suffice, though. Egnyte Connect also has more plans and that gives you the flexibility to choose the one that fits your needs.
Egnyte Connect wins this round.
No matter the service you choose, you can’t go wrong because both are top-tier picks. You might have guessed, considering the individual rounds, that the overall winner is Egnyte Connect.
Dropbox Business is not far behind, but Egnyte Connect is a step or two ahead in every round except for sync. Egnyte Connect has stronger content controls and security, integrates with Microsoft Office and Google Drive, lets you move storage from cloud to cloud and offers better value with its plans. If sync speed is paramount, though, Dropbox Business is a good choice.
Winner: Egnyte Connect
What do you think about our comparison? Which service do you prefer? Let us know in the comments below. Thank you for reading.