Egnyte vs OneDrive in 2021: Business Storage Showdown

Egnyte Connect consistently earns a spot among the best cloud storage services, but OneDrive offers an inexpensive way to get a lot of storage space. Our Egnyte vs OneDrive head-to-head has everything you need to know for your small business.

Jacob Roach
By Jacob Roach (Writer)
— Last Updated: 2021-05-06T10:51:26+00:00

Egnyte Connect and OneDrive for Business are two of the best business cloud storage services on the market, and they both earned a nod in our best enterprise file sharing and syncing (EFSS) roundup. Between Egnyte vs OneDrive, though, which should you choose?

We’ve rounded up everything you need to know about Egnyte Connect and OneDrive. Over a series of rounds, we’ll compare the two services, covering everything from pricing to speed.

Key Takeaways:

  • Egnyte is great if your business already has productivity tools, while OneDrive is better for new businesses looking for an entire suite of tools. 
  • OneDrive is cheaper and offers more storage space, but Egnyte comes with better external integrations. 
  • Both services are highly secure, but Egnyte offers a private key management option for Enterprise subscribers. 

As always, we recommend keeping our full OneDrive for Business review and Egnyte Connect review handy. We’ll cover all the important aspects of each service here, but our dedicated reviews go into detail in a way that isn’t possible in this type of head-to-head.

  1. General
  2. Sync
    • Sync Folder
    • Block-Level Sync: No
    • Selective Sync
    • Bandwidth Throttling
    • Sync Any Folder
    • Max File Size: 150 GB
    • Network Drive
    • Sync Folder
    • Block-Level Sync
    • Selective Sync
    • Bandwidth Throttling
    • Sync Any Folder
    • Max File Size: 100 GB
    • Network Drive
  3. File Sharing
    • File Link Sharing
    • Link Passwords
    • Link Expiry Dates
    • Folder Sharing
    • Folder Permissions
    • Link Download Limits
    • Upload Links
    • File Link Sharing
    • Link Passwords: No
    • Link Expiry Dates
    • Folder Sharing
    • Folder Permissions
    • Link Download Limits
    • Upload Links
  4. User Management
    • User Groups
    • Set User Roles
    • Monitor User Activity
    • Restrict User Storage: No
    • Remote Device Wipe
    • User Groups
    • Set User Roles
    • Monitor User Activity
    • Restrict User Storage
    • Remote Device Wipe
  5. Productivity
    • File Previews
    • Edit Files
    • In-App Collaboration
    • Office Integrations
    • Notes App: No
    • Media Playback
    • Mobile Apps
    • Deleted File Retention
    • Versioning
    • WebDAV
    • File Previews
    • Edit Files
    • In-App Collaboration
    • Office Integrations
    • Notes App
    • Media Playback
    • Mobile Apps
    • Deleted File Retention
    • Versioning
    • WebDAV: No
  6. Security
    • At-Rest Encryption
    • In-Transit Encryption
    • Two-Factor Authentication
    • Client-Side Encryption
    • Data Residency
    • SSO Integration
    • Custom Password Requirements
    • At-Rest Encryption
    • In-Transit Encryption
    • Two-Factor Authentication
    • Client-Side Encryption
    • Data Residency
    • SSO Integration
    • Custom Password Requirements
  7. Support
    • 24/7 Support
    • Live Chat Support
    • Telephone Support
    • Email Support: No
    • User Forum
    • Knowledgebase
    • 24/7 Support
    • Live Chat Support
    • Telephone Support
    • Email Support
    • User Forum
    • Knowledgebase
  8. Misc
    • Free Plan: No
    • Free Plan: No
  • SharePoint expands OneDrive, but it’s not the same. SharePoint focuses on managing and sharing content, as well as offering collaboration opportunities. OneDrive, on the other hand, is just a place to store your files.

  • It depends on how your business is set up. OneDrive is great if you already use Microsoft’s Office suite, but Dropbox comes with a far greater amount of external integrations.

  • Egnyte is a privately owned company. The current CEO is Vineet Jain, who also co-founded the company. Egnyte has received investments from Google Ventures, Seagate and CenturyLink, to name a few.

  • Yes, Egnyte is secure. It offers AES-256 encryption for data at rest while protecting your data with an SSL/TLS layer in transit. Additionally, Enterprise subscribers have the option to manage their own encryption keys.

Egnyte vs OneDrive for Business: Which Is Better?

This comparison covers everything you need to know about Egnyte, OneDrive and how they stack up against each other. Over the next six rounds, we’ll cover security, value, collaboration, storage space, sharing and much more. We’ll declare a winner for each round, and whichever service has more points at the end will be our winner.

Both of our competitors offer a safe space to park your files, but as this comparison will show, there are quite a few differences between them. From third-party integrations to file sharing, here’s how Egnyte and OneDrive compare.

  1. 1
    • Sync Folder
    • Max File Size: 150 GB
    • Network Drive
    • File Link Sharing
    • Link Passwords
    • Folder Sharing
    1000 GB - 10 TB
    $ 1000
  2. 2
    • Sync Folder
    • Max File Size: 100 GB
    • Network Drive
    • File Link Sharing
    • Link Passwords: No
    • Folder Sharing

1. Features

When it comes to features, the choice between Egnyte Connect and OneDrive for Business comes down to integrations. If you need an entire suite of productivity tools alongside your storage solution, OneDrive is the clear winner. However, Egnyte is a better option if you already have other third-party tools.

OneDrive’s Apps & Integrations

Starting with OneDrive, Microsoft has the cloud storage service at the center of its larger Microsoft Office 365 ecosystem. As we’ll get to in the next section, OneDrive’s pricing pushes you toward its Office 365 plans that include OneDrive alongside Microsoft’s first-party productivity apps.

onedrive for business review plans
Microsoft offers OneDrive on its own, but you’re better off with one of the Office 365 plans.

Standout apps include Teams and OneNote (read our OneNote review), the latter of which earned a spot in our best note-taking apps roundup. Still, there are some key apps missing. Microsoft doesn’t offer a project management tool like Trello, for example. Huddle shows just how important this kind of tool is in a cloud storage solution (read our Huddle review). 

OneDrive for Business comes with integrations for Trello and Wrike, but they aren’t enough. Microsoft offers very few third-party integrations, pushing you toward its first-party tools.

That makes it a lot less flexible than a service like Box Business, which offers an integration for just about everything (read our Box Business review, as well as our Egnyte vs Box comparison). It makes OneDrive less flexible than Egnyte, too.

Egnyte’s Integrations & Add-Ons

Egnyte’s biggest strength is its list of third-party integrations. Native support for Microsoft Office 365 and Google Workspace lead the lineup, allowing you to store and collaborate on documents in a single account.

egnyte dropbox integrations
Egnyte doesn’t offer many first-party tools, but its external integrations are unmatched.

Egnyte Connect comes with a lot more outside of those two, as well. There are “add-ons” and “external integrations.” Add-ons are native third-party apps, meaning you can take actions with those apps directly inside the Egnyte web app.

External integrations, on the other hand, hook up services like Zoom and Trello, allowing you to easily share your storage with third-party services even if there isn’t native integration.

Egnyte trades first-party tools for its integrations, though. Outside of the same security features we’ll cover in the last round, subscribers only have access to a basic task management tool. It gets the job done, but it’s a far cry from a service like monday.com (read our monday.com review).

There isn’t a contest this round, just a decision. If you already have apps you like, go with Egnyte. However, if you’re already using Microsoft Office 365 or want to start using it, OneDrive is the better option. We’re giving the win to Egnyte Connect because it’s more flexible, but it really depends on what your business needs.

2. Pricing

Although Egnyte and OneDrive for Business are competitive in a lot of other areas, there’s a clear winner when it comes to pricing. Microsoft’s scale leads to lower prices, something that services like Google Drive and Dropbox echo (read our Google Drive review and Dropbox Business review). Egnyte doesn’t have quite the same reach (read our Egnyte vs Dropbox piece).

Egnyte Pricing

Team
  • 1 to 10 users, price per user; 1TB of online storage. Read on for more
  • Storage: 5000 GB
Business
  • 10 - 100 users, price per user; 1TB + 10GB per employee. Read on for more
  • Storage: 10000 GB
Enterprise
  • 50+ users, 50GB per employee. Read on for more
  • Storage: 1000 GB

That doesn’t mean Egnyte is egregious, though. The most inexpensive Team plan is a modest $10 per user per month for up to 10 users. That’s the same price as pCloud Business, though pCloud supports up to 99 users (read our pCloud Business review for more).

The issue comes with the Business plan. For twice the price per user, you only get slightly more storage, plus the privilege of adding more seats to your account. That’s really it. Besides that, the Business plan comes with optional single sign-on (SSO) and active directory integration. Still, you’re paying nearly twice the price if you happen to need more than 10 licenses.

Egnyte offers two custom plans: Enterprise and Enterprise Lite. You’ll need to reach out to support to configure one of these plans, though. Over the Business plan, both Enterprise offerings come with an expanded suite of security features, premium support, deeper user management and a custom storage configuration.

OneDrive for Business Pricing

None of that really matters compared to OneDrive for Business. Simply put: OneDrive offers more storage space for less. The base plan comes with 1TB of storage per user for $5 per user per month. That matches one of the cheapest (and coincidentally, one of the best) business cloud storage services we’ve reviewed, Sync.com (read our Sync.com Business review).

OneDrive for Business Plan 1
  • Price per user, 1TB storage, User count: 1 – 99+
OneDrive for Business Plan Two
  • Price per user, Unlimited storage, User count: 1 – 99+
Microsoft 365 Business Basic
  • Price per user, 1TB storage, User count: 1 – 99+
Microsoft 365 Business Standard
  • Price per user, 1TB storage, User count: 1 – 99+

Above that, Plan 2 offers unlimited storage for twice the price per user. If you’re interested in OneDrive, though, it’s worth picking up one of the Microsoft Office 365 plans. Both come with the standard 1TB of storage space per user, as well as a slew of Microsoft productivity apps.

The Basic plan comes with OneDrive, SharePoint, Exchange and Teams. So, if all you need is cloud storage, the Basic plan has you covered (plus an excellent messaging application). Above that, Office 365 Standard comes with Microsoft’s entire suite of Office apps, including Outlook, Word, Excel, OneNote and more.

There really isn’t a contest this round. OneDrive for Business offers more storage space and features for less. Even the most expensive OneDrive plan is cheaper than Egnyte’s standard Business plan. That said, Microsoft doesn’t offer custom solutions like Egnyte does, so keep that in mind.

3. Usability

When it comes to the user experience, it’s hard beating OneDrive. The Windows application is intentionally light. Instead of focusing on features and settings, the local app just allows you to sync files and configure basic settings, such as your bandwidth limit. It integrates so well with Windows 10, though, that it’s easy to overlook the lack of functionality.

OneDrive Web App

However, you have a lot more options in the web app. As mentioned, OneDrive is just part of Microsoft’s larger ecosystem, and the web app shows that. So, you can view your files and folders but also jump to the other products included in your subscription.

best cloud storage for teams onedrive business
OneDrive’s web app offers one of the most intuitive interfaces on the market.

The admin center goes even deeper, opening up user and device management options, as well as a slew of advanced settings. User management is a strong point because your groups and user roles work across apps. For example, you can set up a group in Teams and share files from OneDrive directly with that group.

The standout feature is “power automate.” With it, you can automate basic tasks to make getting around the app easier. For example, you could automatically save Outlook attachments to your account or send updates about content in your account in Teams. It’s like Zapier, just for Microsoft’s apps.

Egnyte is easy to use, too. It adopts a familiar layout with one big difference: an activity log that follows every file you click on. Otherwise, Egnyte’s web app is unexciting. Despite its ease of use, it doesn’t stand out as much as OneDrive’s web app.

Egnyte Admin Center

The admin center is what sets Egnyte apart. You have device management options, as well as user control. Egnyte even goes further with custom metadata, web app branding, custom security policies and much more. Plus, Egnyte is extremely flexible and doesn’t require you to learn a whole new suite of tools to get started (we do have an Egnyte Connect guide, though).

egnyte dropbox settings
Egnyte has an unexciting web application but offers a long, granular list of settings.

Still, it’s clear that OneDrive is better for usability. Microsoft’s ecosystem is tough to beat, and OneDrive’s integration with Windows is second to none. Yes, Egnyte is easy to use and comes packed with features, but OneDrive is slightly better.

4. File Syncing and Sharing

Though Egnyte Connect and OneDrive both come with standard syncing and sharing features, OneDrive adopts a basic syncing model. When you download the local application, it’ll create a sync folder on your computer. From there, all you need to do is drag your files into the folder to sync them across your account.

best efss for file syncing onedrive business
OneDrive creates a local sync folder that doesn’t take up space on your hard drive, but you can download data for offline editing.

That local sync folder doesn’t take up space on your computer, though. Instead, your online storage is available on your desktop, and you can choose what content to leave in online-only storage and what content to download for offline editing. OneDrive is a cloud storage solution built for Windows, making it dead simple to store and sync your files.

Syncing is just as simple with Egnyte, and it comes with a few extra features. “Storage sync” is the most interesting, allowing you to sync local storage — such as a NAS or small business server — with your account. This is great for remote workers, especially, bypassing the need for a VPN.

Egnyte also comes with “webedit,” which lets you select a file in the web app and automatically open it with the local application. That said, Egnyte lacks block-level sync, a feature that OneDrive offers.

Sharing

Sharing is simple with both services. Both come with link sharing and an external file request feature, allowing out-of-network collaborators to upload files to your account. So, it doesn’t matter if you want to share files internally or externally, both of our competitors come packed with options.

best efss for file syncing egnyte connect
Egnyte comes with internal and external link sharing, as well as a file requests feature for external collaborators.

That makes choosing a winner this round tough. Both online storage providers come packed with sharing and syncing capabilities. We’re giving the win to Egnyte, though. It comes with “webedit” and “storage sync,” and it works with both major office suites, making collaboration much easier.

Round: File Syncing and Sharing
Point for Egnyte Connect
Visit Egnyte2
Visit OneDrive for Business2

5. Speed

Without zero-knowledge encryption — more on that in the next round — Egnyte Connect and OneDrive for Business are both very fast cloud storage providers. As with all cloud storage services, we tested our competitors using a 1GB folder filled with a range of different files. We uploaded and downloaded the folder twice, then averaged the results.

Egnyte’s Speeds

For Egnyte, we measured an internet speed of 450 Mbps download and 21 Mbps upload. Ignoring network overhead, we expected an average upload time of six minutes and 49 seconds and an average download time of 19 seconds.

EgnyteFirst Attempt:Second Attempt:Average:
Upload6:376:356:36
Download0:330:330:33

Egnyte was mysteriously faster than our expected time, though network conditions change from moment to moment, so our expected times aren’t exact. Still, Egnyte surpassed our expectations, uploading files as fast as possible. Even Icedrive, one of the fastest personal cloud storage services, falls behind Egnyte (read our Icedrive review).

Download times weren’t as impressive, but that’s not as big of a deal. Upload speeds are a big deal and were much slower given that most of your time with cloud storage is spent uploading new files. The download time is important but not nearly as important as the upload time.

OneDrive Speeds

For OneDrive, we measured our internet speed at 450 Mbps download and 19 Mbps upload. Our expected download time was the same — around 19 seconds — but our expected upload time was slightly longer: seven minutes and 32 seconds.

OneDriveFirst Attempt:Second Attempt:Average:
Upload7:447:417:43
Download0:260:270:27

OneDrive for Business is slightly slower than Egnyte, but you won’t notice a difference in practice. Both of our competitors are fast and consistent, surpassing services like Dropbox that are also fast but inconsistent (read our Dropbox review).

There isn’t a bad choice this round, so we don’t recommend making your decision based on speed. That said, Egnyte is technically faster, so we’re giving it the win this round.

6. Security and Privacy

Between Egnyte Connect and OneDrive for Business, there’s a lot to talk about in terms of security and privacy. So, it’s worth getting the basics out of the way. 

Encryption

Both of our competitors use server-side encryption, with AES-256 protecting your data at rest and an SSL/TLS channel protecting it in transit (read our description of encryption for more).

Server-side encryption means that neither service made it on our list of the best zero-knowledge cloud storage services. However, they do come with some unique security features. OneDrive for Business takes advantage of Microsoft’s Azure network, separating your data from the encryption keys on different servers.

OneDrive for Business also doubles down on encryption. In addition to encrypting individual files and folders, OneDrive encrypts the entire disk your data is stored on with BitLocker. BitLocker is a standard Windows 10 feature, which helped it earn a spot in our best encryption software roundup.

For Egnyte Connect, Enterprise subscribers have access to “Egnyte key management.” With this feature, you can manage your own encryption keys. That makes Egnyte a flexible cloud storage service, balancing third-party integrations and server-side encryption with a private key management option. It supports external encryption services, too, such as Boxcryptor (read our Boxcryptor review). 

Privacy

As enterprise services, Egnyte Connect and OneDrive for Business aren’t great in terms of privacy. Both collect large amounts of personal data, including your email address. That said, neither service has access to your account. OneDrive for Business even comes with a zero-standing access policy, meaning an engineer can only access your account with a specific request.

For highly sensitive information, you’re better off with a proper zero-knowledge service. Still, Egnyte made our list of the most secure cloud storage on the back of its private key management option. Because of that, we’re giving it the win this round.

Round: Security and Privacy
Point for Egnyte Connect
Visit Egnyte4
Visit OneDrive for Business2

The Verdict

With four out of six wins, Egnyte is our champion. It was a close comparison, though. OneDrive is an impressive piece of software and integrates beautifully with Microsoft’s wider Office suite, but Egnyte offers better security, more robust apps and an unmatched list of third-party integrations.

The saving grace for OneDrive is its price. So, if you’re looking for inexpensive cloud storage, it doesn’t get much cheaper than OneDrive. Don’t let the low price fool you, either. The fact that OneDrive comes close to a service twice its price should say something. 

Winner: Egnyte Connect

Overall, it’s hard to make a wrong choice. So, which service did you choose and why? Let us know in the comments below and, as always, thanks for reading.