TeamGantt is a project management tool based around Gantt charts (pause for surprise) that we like very much for its attention to the nitty gritty, but feel could improve a little on its overview capabilities. That said, it's a fine tool overall, as you can read in our full TeamGantt review.
TeamGantt promises its customers beautiful and intuitive project planning on its website. That sounds good to us, but we wanted to see if it could deliver. Find out what we thought of it in this TeamGantt review.
It is a popular tool and its users include some of the world’s biggest companies. Among its more than 5,000 clients are Sony, Twitter and Expedia.
We found it to be pleasant and intuitive, and it has lots of useful features. It has plenty of strengths and a couple of things that could be improved. It is particularly strong on its core task management features, so if that’s what you want, TeamGantt is a great choice.
- Easy & intuitive
- Strong task management features
- Lack of integrations
The default view is the Gantt chart, but you can also see your project as a list or calendar. The views have several options that allow you to control what information is shown and filter tasks in different ways.
Tasks can be added to the chart and you can drag them around to reschedule them. You can also drag their left and right edges to adjust their start and end dates. Being able to adjust your schedule quickly and easily is a key part of project management and TeamGantt gets it right.
It is a good sign when you can get used to a tool’s basic features without having to consult the documentation, and TeamGantt is intuitive enough that you can start getting things done right away.
Completed tasks change color, so you can see what has been finished. Change the task completion percentage on the Gantt view and you’ll see the task’s progress bar fill up, which is satisfying.
If you want to use a platform that rewards you for ticking off tasks, read our Asana review, where we talk about its “celebrations.”
Task colors can be changed, allowing you to categorize them, but you can’t attach category names to the colors You can associate tasks with people though, which is a nice addition.
Dependencies are easy to add. You just click and drag dots at the sides of each task to the task you want to add the relationship with. Scheduling conflicts will turn the dependency lines red, so you can spot issues that need to be fixed.
You can change the zoom of your views and select whether the timeline is divided into days or weeks. That means you can make sure the user interface is a comfortable and manageable size. There is a useful option to change the font size, too, but we couldn’t get it working because it disappeared when we moved our mouse over it.
In addition to tasks, you can create milestones and baselines. Milestones can be used as targets or goals and are ticked off when complete, instead of having a percentage to show how far along they are.
Baselines can show you how the time you allocated originally compares to what happened. You can use that to improve your estimations and refine your approach to future projects.
In addition to creating checklists of subtasks for individual items, you can create subgroups of tasks from the menu, so you have multiple ways to organize things.
Basecamp users can share projects between it and TeamGantt, which is useful if you want to take advantage of Basecamp’s communication features. If you’re interested in that and haven’t tried it before, check out our Basecamp review for more details.
TeamGantt also integrates well with Trello, which is an easy-to-use, kanban-based tool. If you want to learn more about it, our Trello beginner’s guide is a great place to start.
If you want to see what everyone on your team has been up to, TeamGantt’s history view is your friend. It lists every change made by every team member. It can be filtered, too, which is useful when you want to look for particular types of change.
If you want to invite other users to a project, just click the invite button in the top right and enter their email address. If they aren’t already on your TeamGantt team, you can invite them to sign up from there, too.
It has mobile apps for Android and iOS, so you can check what you need to do on the train to work.
Its .pdf export feature is useful. Some of us still do a lot of business in the real world and, sadly, that can include meetings. With TeamGantt, you can export your charts to PDF and hand them to the technophobes present.
Unlike many products, TeamGantt doesn’t discuss storage limits for its attachments on its pricing list. We contacted support and it told us that storage is unlimited, so that’s a plus.
It doesn’t integrate with many external services, though. If you need a dedicated service for storage, read our best online storage for teams article for options.
Its workloads view allows you to see how many tasks everyone has on each day or how many hours they will be busy. That’s a good way to see if anyone is overburdened or who could do with being busier.
Users on its Advanced Team plan can take advantage of its time tracking features, allowing everyone on the team to log how many hours they’ve spent working. The logged time can be compared to estimates of how long things should have taken. That’s a good way to improve your task estimation skills, as well as identify anyone good at getting things done quickly.
You can also generate timesheets, so TeamGantt can be used to help with billing if that’s how your company is set up.
TeamGantt has effective core task management features and is good at helping you track hours spent working and improving your time estimates. It lacks integrations with other platforms, but gets a strong score here because of the high quality of what it does offer.
If you need plenty of integrations, read our Airtable review for an application that offers lots of them.
TeamGantt Features Overview
After its simple sign-up process, TeamGantt welcomes you to its app with a questionnaire about how you plan to use it. That isn’t bad, but it feels premature because you are making decisions without seeing how the app works. We like to see what a platform has to offer before deciding how to set it up.
After that, you create your first project. You can choose from a blank slate, the basic template or the sample project. You can also pick which days of the week will be used, which is an interesting feature that we haven’t seen anywhere else.
You can create your own templates, too, which will save you time if you plan to manage multiple similar projects.
Being modest types here at Cloudwards, we described ourselves as Gantt chart beginners in the opening questionnaire, so it made us watch a two-minute movie explaining what one was.
Afterward, we were able to look at the sample project.
Our first impressions of TeamGantt were that it looked professional, but also approachable and usable. Space was used well and it made sense visually.
The sample project is full of items that help show you around. Items invite you to change the task progress percentage, add comments, upload documents and much more.
We like that approach a lot. Take a look at our LeanKit review for another platform that uses its sample project to teach you the basics.
We also got an invite to a TeamGantt 101 class – a 45-minute offering going into more details about how things work and giving you the chance to ask its team questions. Sadly, the 3 a.m. start wasn’t ideal for your Japan-based correspondent, but those in U.S. time zones will find its classes easier to attend.
There are short videos that show you how to do different tasks, as well. They are quite detailed and include shortcuts and gestures, such as shaking a task to automatically schedule dependencies, that can help improve your workflow.
Its “do this next” suggestion on the left is a useful indicator of what it thinks will make the most difference to your project.
TeamGantt is intuitive and easy to figure out and gives you plenty of help that encourages you to explore its more advanced features. It isn’t bug-free, though. As with a lot of cloud software, you occasionally have to wait a few seconds for it to respond to your changes.
Still, it scores well here because it is slick, well-designed and mostly free of issues.
If you have a small team, TeamGantt’s free plan is perfect. It lets you run one project with up to three users, which is a great way to test it, too.
The paid plans are priced for a minimum of five users and offer great value if your team is that size or bigger. The Standard Team plan costs $39.50 per month plus around $8 per additional user.
The Advanced Team plan starts at $62.50 for five users and goes up by around $12 per user beyond that.
That’s excellent value. You can’t beat free and even its premium plan compares favorably to the standard offerings from many platforms. The only caveat is that you’ll need a team of at least five people to get that value.
If you’re after an enterprise-level package, you’ll have to contact TeamGantt’s sales team to hammer out the details.
The paid plans offer unlimited charts and allow you to include embedded charts on your website. You also get custom project templates and advanced undo functionality, as well as several other features.
The Advanced Team plan adds many time tracking features, including an early warning system that lets you know if you’re risking going over budget.
There’s a free trial for the paid plans and you don’t need a credit card to sign up. If you choose to pay, you can do so by credit card or PayPal. Enterprise customers can also pay by check.
TeamGantt is excellent value in terms of its free offering and paid plans, so it scores well here.
As for security, TeamGantt uses SSL for data transfer and Amazon Web Services for storage. It doesn’t say how or if stored data is encrypted, but it does back everything up twice a day.
If you want to be sure your stored data is encrypted, take a look at our best cloud storage article for services that may be of use to you.
For more on protecting your privacy, take a look at our how to protect your privacy guide.
It doesn’t have two-factor authentication, which is an unfortunate omission. Our what is two-factor authentication article explains why it is good to have.
TeamGantt doesn’t provide much information about its security. That doesn’t mean it isn’t secure, but the service isn’t going out of its way to let you know what it does to protect your data.
If you need the reassurance of a tool that takes security seriously and lets you tune how your users access your projects take a look at our Wrike review.
We don’t have serious complaints about TeamGantt’s security, but it does lack features and doesn’t provide as much detail on it as some services. It gets an average score here.
TeamGantt offers plenty of assistance to get you up and running. There are dozens of short how-to videos and its introductory project template does a great job of showing you around.
There is also a large, searchable knowledgebase with instructions on how to use its features.
If you can’t find what you need there, a contact form is available. It demands that you provide a phone number, which is annoying, but it doesn’t check the number you enter into the field.
We asked support if two-factor authentication was available and soon got a response telling us it only operates Monday through Friday during U.S. business hours. We got an answer in just under eight hours, though, so we didn’t have to wait too long. Another question about storage space got a response in less than six hours.
Phone support is also available on the Advanced Team plan, but everyone can use it for the first 30 days after signing up.
We already mentioned its 101 class, but there are other classes available. They include live sessions and videos of previous ones.
There are around two live offerings a week and they vary in subject, but most seem to be goal-driven, focusing on things such as process crafting and motivational tactics, rather than discussions of particular features. There are over a dozen recorded classes, too.
TeamGantt’s support is good, with fast response times, plenty of information to help you learn and solve problems and classes for staff training. It gets a strong score here.
TeamGantt is a great tool for task management, with several strong features and an easy-to-use and intuitive UI. It offers plenty of guidance when you are getting started and is a great way to get dependency management and task tracking working for your team.
Its integrations with Basecamp and Trello are useful but it doesn’t connect to many other platforms. It also has limited communication tools, though it does integrate with Slack. If you plan to use it with Slack, it may be worth looking at our best cloud storage for Slack article, too.
It offers .pdf export, which is a useful way to share information about your project outside of the platform. Its time tracking options are also excellent and could be an asset if you need to track your team’s working hours.
TeamGantt is high-quality and we recommend it for anyone looking for a task management tool that they can use out of the box. If you’re already working with the services it connects to, it is also an excellent platform to use.
If you have tried TeamGantt, please let us know what you think of it in the comment below. Thanks for reading.