Every year, more and more businesses are using cloud backup. What was once a doubtful solution for information storage is now widely accepted in the corporate world and comprehensively used by management and all levels of employees.
Small, medium and large organizations are encouraged to look for the best business cloud backup solution, and were here to help you and you business do just that (in four simple steps nonetheless). Because we understand that it can be difficult to find and choose the best solution for your company and its unique needs.
Every organization is different and has a special set of requirements and desires. If you are currently looking for a cloud backup platform for an organization, there is a simple process anyone can use to find a great backup program without spending too much time or money.
It’s only four steps and we’ll walk you through them all.
Step One: Identification
The first step in this process is identifying the needs of a company when it comes to cloud backup. It’s crucial to think about and record your thoughts about all of the following elements:
- How often do you plan on backing up digital information?
- The strength of encryption needed to protect business data
- All of the operating systems that will need to be accommodated
- Types of documents and files to backup
- Your budget for a cloud backup system
When you have a handle on what’s needed, it will be easier to find vendors that will be a good fit, which is step two. As you go through the topics above, it’s important to involve more than just management in the discussion.
For example, IT directors and employees could both potentially be using the backup platform. Therefore, it’s important to have their input and consider their tasks and responsibilities when deciding an organization needs.
Step Two: Find Potential Vendors
As you start to explore vendors, you can utilize a bunch of different resources that are available at your fingertips. Online searches through Google or Bing will yield a lot of results that can serve as a great starting point.
Another great way to find a potential cloud backup vendor is to ask other business owners if they use one and if so, what they like and dislike about the service.
Step Three: Compare Vendors
While all of these vendors offer cloud backup, they do have a wide array of additional features and platforms. Right off the bat, make sure that all the vendors which are being compared will work with your operating system. For example, OpenDrive isn’t compatible with Linux or Windows phones.
On the other hand, IDrive integrates with more than six different operating systems.
Most vendors will offer scheduled and continuous backups, which is crucial to safely and consistently keeping information safe. You want the ability to schedule backups so you don’t have to manually remember.
Continuous backups ensure that you are storing data steadily, also saving the most recent or updated files and version of documents. Some providers have programs that also come with folder syncing, Internet Explorer integration, full disk backups and local backup.
Step Four: Choose The Best Fit
Going through step three will allow you to cut down your list of potential vendors to only two or three. The next step is to choose the winning provider for your organization.
Since backups should be done often and as part of a long-term plan, it’s important to choose a company that you feel comfortable working with for years to come. Choosing a newer backup company can be a more cost-effective choice but going with a more established company could save you from the pain of going through a vendor closing while your organization is a client.
You may also want to choose a company that offers you the utmost protection and encryption, especially if your company stores sensitive or confidential information. In many industries, compliance is a main concern and encryption is a great way to stay compliant and protected.
Making the final choice should also be a discussion you have with other members of the organization. This way, if and when you talk to a representative from your future vendor, everyone’s questions can be answered.
Carbonite is a great example of a vendor that has been given great reviews about its help and support. If you are just venturing into cloud backup for the very first time, good service is a major plus when picking a provider. Ranked under Carbonite for great customer service and support is Acronis True Image Online, SOS Online Backup, SugarSync and Dropbox.
Final Step: Implement!
If you’ve made it this far, then you’ve picked out your cloud backup provider. Congratulations! You can look forward to a lot less stress and worrying about things like hard drive storage and safe storage of information.
The very last thing you need to do is sign up, install and implement your new cloud backup platform. With step-by-step instructions, installation can take as little as minutes.
One of the most important things that cloud backup does is protect a company against an unexpected disaster. 80% of companies in the U.S. would fail within three weeks of a disaster if it caused them to lose all their paper files. Finding, choosing and implementing a cloud backup system is a great way to protect against this as well as file theft and misfiling, which happens all too often.
Overall, a cloud backup system can help protect your company as a whole–from management to employees and everything in between.
If you are considering getting a cloud backup platform, there’s no better time than right now.