may earn a small commission from some purchases made through our site. However, any affiliate earnings do not affect how we review services.

Todoist vs 2023: From To-Do to Ta-Da

Making the choice between Todoist vs can be tricky, as they have similar feature sets and both are extremely user-friendly. In this article we look a little closer to see how the two task management apps can benefit you differently.

Fergus O'Sullivan
By Fergus O'Sullivan (Writer, Former Chief Editor)
— Last Updated: 2023-08-15T15:35:31+00:00 Facts checked by Elisabeth Ivey and Todoist are two popular task management apps that we like a lot for their ease of use and simple overviews. Though neither will be storming the gates of our best project management software roundup (click that link for the full list), they can help you keep track of tasks and restore order to your day. To find out which is the best pick for you and your situation, our experts put together this Todoist vs comparison.

Key Takeaways:

  • Both Todoist and are to-do lists first and foremost, meaning that they’re great for keeping track of simple tasks, not whole projects.
  • The main difference between Todoist and is the intended audience. Todoist seems slightly more skewed toward freelancers while seems more focused on personal use.
  • Both programs have a plan geared toward multiple users, which add extra features like you’d find with more advanced project management software.
  • Although the apps are very similar, the main difference between and Todoist is that Todoist offers a lot more functionality on its free plan.

In the end, the choice between vs Todoist is going to be pretty personal: Both have a lot going for them and picking one or the other will have a lot to do with personal taste. Thankfully, both have stellar free plans you can make use of to figure out which is the better fit, or you could just read our Todoist review and review for our experts’ take on each.

However, if you ended up on this page because you’re looking for something to handle larger teams or full projects, then neither Todoist nor is a great pick, as they manage tasks rather than projects (read about the difference in our task management vs project management article). 

Instead, if you need something more than productivity apps, we recommend you check out our review, which is a more complete option.

$4 / month(All Plans)$2.99 / month(All Plans)
Management Views
Kanban boardTeams
Spreadsheet view
Gantt charts
Workload planning
Long-term planning
Management Features
Multiple project management
Dependency management
Native scrum management
Set user permissions
File storage
Built-in integrations
Reporting features
General Features
Free plan
Free Trial30 days14 days (Teams)
Web app
Ticket-based support
Live chat
Phone support
  • There are few actual disadvantages to using Todoist; it’s a solid app.

  • It really depends on what you’re looking for, but for our money we recommend checking out Todoist, and TickTick for solid productivity apps with lists.

  • Todoist is definitely one of the best apps for task management, but there are other options as well.

Todoist vs Which Is the Best To-Do List App?

Before we get started, we must note that we’re comparing only the personal versions of our two apps. Both have editions for teams, but we figure the overwhelming majority of our readers are more interested in a solution that will help them keep track of personal tasks, so we’ll focus on that.

Freelancers especially will appreciate Todoist and, despite neither making it into our best project management for freelancers selection. The versions for teams seem to be pretty solid overall, but in most cases they aren’t up to battling it out with proper project management tools — not even the free versions. 

As such, we’ve chosen to leave team plans out of the discussion, though we will mention them here and there as we go along. The rest of the comparison is pretty simple: we go over five rounds that correspond with our criteria in our project management reviews and declare a winner for each one. At the end, we tally the points.

Remember: our project management experts review each service independently of any affiliate deals. We judge them based solely on merit, not the depth of their pockets. Now, let’s get started.

  1. 1
      $4 / month(save 20%)(All Plans)
    • 2
        $2.99 / month(save 50%)(All Plans)

      1. Features

      When it comes to features, Todoist is the clear winner, as it simply can do a lot more than can. While is basically just a list with some small added doodads, Todoist offers a much more comprehensive package that includes a small calendar and even a rudimentary kanban board. It’s no real contest.

      Both and Todoist are pretty much the same when it comes to the basics: you get a list with bubbles on the left of each entry. Click the bubble and the task disappears, or grays out. There’s not much else to say, really, and your preference between the two programs will largely depend on whether you like how the list works; more on that in our user-friendliness round.

      Todoist’s list takes center stage.’s list has the same underlying philosophy as Todoist’s, though it approaches it a little differently. Functionally, they’re pretty much the same, though. slider 2 is a lot more colorful than Todoist — it has to be said.

      Any.Do Premium Features: Location-Based Reminders, Themes & More

      Upgrading to the paid version gets you a few extras, like themes, the ability to set tasks as recurring and a few other bits and pieces. It should be mentioned, though, that Todoist has several of these features in the free version already, so Todoist wins here, as well.

      One interesting feature that you have to pay for regardless is location-based reminders, which alert you that you need to do something when you’re near a specific location. Examples can include picking up your dry cleaning, or asking in a shop if they carry a specific product. This is very handy, especially for people who juggle lots of small tasks.


      When it comes to moving past the list, we get into territory where there’s no real contest between Todoist and Let’s start with one of the most important features: namely, the ability to plan ahead. limits you to just seven days, while Todoist allows you to plan as far ahead as you’d like.

      Though it doesn’t offer the overview of a proper calendar, Todoist does well enough.

      That said, neither offers a proper calendar on the personal versions ( has one for teams), forcing users to rely on an integration with Google Calendar if they need an at-a-glance overview of what’s coming up. Setting up the integration is easy enough — it’s literally one click with vs two or three with Todoist — but we’re not huge fans, either way. reviews calendar
      It’s genuinely puzzling why neither app offers a calendar.

      As you can read in our TickTick review, there’s at least one task manager that offers a built-in calendar, albeit on its paid plan, so it’s not an impossible ask.

      Boards and Integrations

      Another handy feature is a kanban board. only offers one on the team plan, while Todoist has it on the free one. Though it won’t be winning our best kanban app prize, it’s pretty decent overall and it’s nice that you don’t need to reach out and use Trello (read our Trello review) for some tasks and use Todoist for others.

      Todoist’s board gets the job done.

      That said, if you do need to integrate apps with either or Todoist, you’re sitting pretty. Both offer a ton of third-party integrations, mostly the usual suspects like voice assistants and email providers. We also saw some of the best cloud storage providers lurking there, as well as suites like Microsoft Office and Google Workspace.

      integration options
      Both Todoist and offer a long list of integrations with third-party apps.

      More important than these “direct” integrations might be how nicely both and Todoist play with no-code automation solutions. Zapier and IFTTT seem to have the most on offer, though Make (formerly Integromat) also has some scenarios available (read our Make guide to find out more about this nifty service).

      When you add it all up, as much as we like, Todoist is probably the better choice if you need more than just a list.

      Round: Features
      Point for Todoist
      Visit Todoist 1
      Visit Any.do0

      2. Pricing

      Comparing pricing between and Todoist is an interesting exercise as the upgrades to the personal plan practically cost the same (unless 12 cents per year counts as a big difference for you). That said, they offer some very different functionality.

      Todoist Pricing

      Todoist seems to focus on making their upgrade more interesting for freelancers, with the ability to add more collaborators and increased file upload limits. The cap on the number of projects is higher, and it adds customizable themes and location-based reminders.

      • 1 main user 5 active projects 5 collaborators (per project) 5MB file uploads
      • 1 main user 300 active projects 25 collaborators (per project) 100MB file uploads
      • Multiple users, (price is per user) 500 active projects (per member) 50 people (per project) Pricing seems to have chosen to make their upgraded app more interesting for non-business users. For example, you can set recurring tasks, create themed lists and add tags to tasks. There’s also a WhatsApp interaction for people who are glued to the messaging app.

      • Adds location-based reminders, tags, themes, recurring tasks and integration with WhatsApp.
      • Adds team-focused features like kanban boards and a built-in calendar, among other things. Comes with a 14-day free trial. Price is per user.

      All things considered, it’s pretty hard to decide which upgrade is better as it all boils down to what you’ll be using them for. If you need a colorful list with WhatsApp integration, use If you need to collaborate with other freelancers or give subcontractors access to your tasks, use Todoist. As such, we’re going to play it safe and declare this round a tie.

      Free Version

      There is a tiny little caveat to the above: the free plan. As we discussed in the features round, Todoist offers more in its free version than does. If you need extras like a kanban board or a better calendar, then Todoist is the better option. If all you need is a list, though, then the next round may be interesting, where we talk about ease of use.

      Round: Pricing
      No clear winner, points for both
      Visit Todoist 2
      Visit Any.do1

      3. User-Friendliness

      As we’ve alluded to a few times in the previous rounds, is the winner when it comes to user-friendliness. This is not to say that Todoist is some kind of hellish contraption where you feel nothing but frustration (we have Podio for that), we just like it a tiny bit less than we do

      The main reason for that is’s bright and cheery interface. The standard theme is a mountainous landscape which, if a little lofty, does cheer you up a bit when you open your to-do list in the morning. Though it has some shortcomings in other departments, this is one thing it does better. reviews week lets you look ahead as much as seven days in advance.

      Todoist, in contrast, is a lot more utilitarian. Again, it’s not ugly by any means, it’s just clear that it’s here to get the job done; no more, no less. The handful of themes you can choose from just change some colors around; there are no sweeping landscapes for Todoist.

      We kind of like Todoist’s simple look, to be honest, like here in the tutorial.

      Task Details

      Other than looks, though, the two programs behave pretty much the same way. Click a button to create a task, enter a title, add some details and you’re done. It all handles really well, and you can even navigate large chunks of both programs using keyboard shortcuts.

      todoist subtasks
      Todoist and can both add subtasks to a task, which is as simple as clicking the right box on the “back” of a card.

      When you need to know when a task is due, or just want to see what the days ahead look like, you can navigate through different views by using the sidebar (Todoist also lets you access the board and the calendar from there). There’s really nothing to it.

      Mobile Apps

      This simplicity carries over to the mobile app for both and Todoist. Regardless of whether you’re on Android or iOS, you get a very similar feel to the desktop apps. Everything is handled right there and you never feel like you’re looking for stuff. If anything, feels a little smoother on mobile.

      todoist task list app mobile
      There’s little difference in how the Todoist mobile app handles compared to its desktop counterpart.

      Still, though, looks just that tiny bit more attractive, giving it its first win in this matchup. With the scores equal, let’s see if our next round is a tiebreaker.

      Round: User-Friendliness
      Point for
      Visit Todoist 2
      Visit Any.do2

      4. Customer Support

      When it comes to customer support, both apps are pretty solid, though does end up carrying the round because its knowledgebase is up to date, while Todoist seems to be lagging a bit. Other than that, though, expect a very similar experience when using either app.

      Though both are as simple as can be to use, there is always the chance you’ll run into an issue. Neither service has a forum, but both have excellent knowledgebases that you can use to fix your issue. As we said, though, Todoist’s is a little out of date, meaning that sometimes you’ll need to puzzle a bit before you’re back to work again. It’s not a huge issue, but it can be a little annoying.

      If you need support, both companies’ support staff can be reached using a ticketing system — there’s no chat or phone — and generally you’ll receive a reply relatively quickly. says it responds slower to free users, but that wasn’t the case in our experience.

      Round: Customer Support
      Point for
      Visit Todoist 2
      Visit Any.do3

      5. Security & Privacy

      We go into the last round now, where clinches it. This is mainly due to it having a slightly better privacy policy, while both services do well enough when it comes to security. Your data is transmitted using TLS, which is about as good as it gets, and stored using Amazon Web Services servers, which isn’t as good, but does alright despite the occasional leaky bucket.

      Todoist drops the ball a little when it comes to your privacy, though. While we like the clear language of the privacy policy, we don’t like how the app can store data for up to six years and reserves the right to sell data to vendors at a later date if the company is sold. It emphasizes that it doesn’t do so now, but a firmer guarantee would have been welcome.’s privacy policy is a little better. While it also admits to collecting data to improve its services (common language across the industry), it makes it very clear that data is not sold. However, the company also may sell your data along with the rest of the company if there’s ever a takeover.

      Neither service is a great example when it comes to privacy, but we’ll give it to by a nose.

      Round: Security & Privacy
      Point for
      Visit Todoist 2
      Visit Any.do4

      The Verdict

      Thanks to the last two rounds, is the clear winner of this battle. However, we have a feeling that for most people it will come down to how they use these two programs. Most freelancers will likely find Todoist a slightly better deal, and people who just need a personal to-do list will probably prefer

      Overall Winner:

      However, the great thing is that you don’t need to take our word for it: both and Todoist have perfectly good free plans you can use to give them a spin and make up your own mind. 

      If you need similar comparison guides, we compared Asana vs Todoist to help you evaluate Todoist further.

      Did you try out either of these two excellent task management apps yourself? Or are you a fan of another entirely? Let us know in the comments below and, as always, thank you for reading.

      ↑ Top