Best SEO Project Management Software
Keeping your team aligned and productive starts with the right SEO project management software. We tested the top platforms and ranked the best ones so you can manage your SEO tasks effectively.
Written by Sofia Oliber (Writer)
Reviewed by Kate Hawkins (Editor, Writer)
Facts checked by Simona Ivanovski (Fact-Checker, Formatter)
Last Updated:
All our content is written fully by humans; we do not publish AI writing. Learn more here.
Key Takeaways: This Is the Best Project Management Software for SEO
- monday.com — Best SEO project management software, with versatile custom boards and advanced features. Try monday.com’s Standard plan free for 14 days.
- Trello — Kanban board that helps teams easily track projects visually. Get started with Trello’s Premium plan free trial for 14 days.
- Asana — Great option for agencies with structured portfolios. Try the Asana Starter plan for 30 days using the free trial.
- Airtable — Powerful database-centered platform for large and enterprise teams. Explore Airtable’s Team plan for free for 14 days.
- ClickUp — User-friendly all-in-one tool. Sign up for any ClickUp paid plan and enjoy a 30-day money-back guarantee.
- Wrike — Robust tool with collaboration and management features. Try the Business plan for 14 days free of charge.
- Basecamp — Centralized software that’s great for team communication. Check out Basecamp’s Plus plan free trial for 30 days.
- Smartsheet — Spreadsheet-style management tool with automation and flexible view options. Try the Business plan for free for 30 days.
- Teamwork — Top choice for client-based projects. Explore the Deliver plan’s 30-day free trial.
- Zoho Projects — Low-cost, highly functional project management tool. Start a 15-day free trial for any of its paid plans.
- GanttPro — Gantt chart-centered software with advanced tools. Learn more with a 14-day free trial.
Facts & Expert Analysis About SEO PM Software:
- Collaboration impacts work efficiency: Tools with real-time commenting and file sharing can increase teams’ productivity by 20-25%.1
- Project management adoption: Over 85% of organizations report having one or more project management office departments, a 71% increase from 2016, demonstrating the increase in importance of structured business project management.2
- SEO still matters in the AI era: AI and large language models (LLMs) are rapidly reshaping how people search, but SEO is still crucial; however, the focus is changing from traditional organic traffic to AI-optimized approaches.3
Managing a professional SEO campaign is more than simply plugging keywords into a piece of content. Good SEO involves research, briefing creation and complex schedules. SEO project management software can help keep tasks organized, deadlines updated and teams aligned.
In this guide, we’ve ranked the best project management tools for SEO professionals to fit their workflows. Features like content calendars, asset libraries and customizable workflows help SEO teams turn their strategy into actual execution.
Cloudwards’ Choice: monday.com
Cloudwards’ Choice: monday.com
monday.com is the perfect blend of flexibility and functionality, and it’s my top pick for SEO task management. It’s easily scalable, and it is the only tool I recommend that offers direct integration with SEMrush (on the monday.com Standard plan or higher), which is a huge win for the platform. Its interactive views and customizable boards make monday.com the best choice for any SEO team’s workflow.
How to Choose the Best Project Management Tool for SEO
The right SEO project management tool needs to support you within all stages of SEO strategy. Below is an overview of our criteria so you can find the best fit for your team.
- Task and project management: Good software for SEO should support all stages of the work process — including keyword research, brief creation, reviews and rewrites — while allowing dependencies, subtasks and more.
- Content calendar: SEO managers handle dynamic and changing editorial calendars. They need software to plan campaigns, visualize schedules and track the progress of publications.
- Asset and media library: Your SEO tool should include a media library to access and manage resources like infographics and content briefs.
- Templates: Take a look at each platform’s templates to see if they have content- and SEO-centered options.
- Ease of use: Choose a tool with a user-friendly interface and an intuitive design.
- Integrations: Connecting your project management software with SEO platforms like SEMrush or Ahrefs can make all the difference when managing projects.
The 11 Best SEO Project Management Tools Compared
| Tool: | Free Plan | Starting Price | Management | Ease of Use | Templates |
|---|---|---|---|---|---|
 | 2 seats & limited views | $9 per month (one-year plan), per user | Advanced customizable board & view options | Intuitive and interactive, with drag & drop options | Built-in calendar & timeline views, many templates |
 | 10 boards & limited automations | $5 per month (one-year plan), per user | Kanban-centered system | Very easy to use | Calendar view on paid tiers, SEO template |
 | 10 users, no timeline view or dependency options | $10.99 per month (one-year plan), per user | Great task hierarchies & dependencies | Clean and straightforward interface | Calendar & timeline views, editorial templates |
 | 5 users & 2GB of storage | $20 per month (one-year plan), per user | Spreadsheet style able to support heavy databases | Steep learning curve | Advanced calendar options & editorial templates |
 | limited dashboards & 60MB storage | $7 per month (one-year plan), per user | Good dashboards & customizable views | User-friendly interface | Calendar view & lots of SEO-specific templates |
 | unlimited users, no Gantt charts or customizations | $10 per month (one-month plan), per user | Task and project prioritizations & custom reporting | Not very intuitive for beginners | Built-in calendar & workload views, content templates |
 | 30-day free trial | $15 per month (one-month plan), per user | Task & file management, with to-do lists & built-in chat | Minimalist, fresh interface | No advanced calendar available or SEO templates |
 | 2 sheets & 500MB storage | $9 per month (one-year plan), per user | Spreadsheet-centered interface | Complex interface | Built-in calendar & timeline views, many content templates |
| Teamwork | 5 users, no time-tracking tool | $10.99 per month (annual plan), per user | Client-centered software | Easy, uncomplicated interface | Calendar view & SEO-specific template option |
 | 5 users, 2 projects | $4 per month (one-year plan), per user | Task dependencies | Basic interface | Calendar & Gantt chart |
 | 14-day free trial | $8 per month (one-year plan), per user | Focused on dependencies & deadlines | Clean & Gantt-focused | Gantt chart as a calendar, SEO-specific template |
1. monday.com — Best SEO Project Management Software
monday.com is a flexible tool for SEO management, with highly visual boards that can be customized to build calendars for SEO tasks. Other tools — like asset storage, an automated reporting dashboard and advanced views — help SEO teams stay organized throughout their processes.
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monday.com Hands-On Testing
Once you’ve customized your first board, monday.com’s functionalities start to feel intuitive and familiar. The calendar and kanban views are ideal for content management and scheduling, and the key drag-and-drop functionality makes boards easier to manage.
The downside is that the interface can feel overcrowded at first and takes some getting used to. It’s worth taking the time to learn, though, because managers can automate repetitive tasks and use AI to help them.
monday.com Pricing & Value
monday.com has a free plan that’s great for freelancers or individual professionals, but it has limited features. Paid plans start at $9 per user with the Basic plan, but the Standard plan at $12 per user offers the best balance between SEO task management and price.
However, larger agencies may prefer the Pro plan, which adds advanced automations. Read more in our monday.com review, or try the free plan or any paid plan with a 14-day free trial.
- Maximum users: 2
- Minimum users: 3; All prices per user
- Minimum users: 3; All prices per user
More plans
- Minimum users: 3; All prices per user
- Enterprise-level features.
2. Trello — Great SEO Project Management Tool for Visual Campaign Tracking
Trello stands out for its visual and intuitive interface. It’s ideal for those who want an uncomplicated tool to keep track of daily tasks. While advanced reporting requires power-ups or manual work, Trello’s simplicity is functional enough to provide a clear overview of any marketing strategy.
Trello Hands-On Testing
We’re not exaggerating when we say Trello is one of the most user-friendly and visual tools available. Users can drag and drop tasks between columns and leave comments for other team members to read in real time. This simplicity comes with a downside, though: Trello can be too limited for more complex SEO projects.
Trello lacks advanced features like Gantt charts and time-tracking options, but you can get these as power-ups, which are unlimited even on the free plan. Small SEO teams can leverage Trello’s functionalities to organize and maximize their efficiency.
Trello Pricing & Value
Trello’s free plan includes unlimited cards and power-ups, but the best paid plan is the Standard plan — it offers advanced automations and larger file attachments for $5 per user per month, annually. The Premium and Enterprise plans include more robust analytics and admin control. Discover more in our Trello review, or try premium plans for free for 14 days.
- Unlimited users, 10 boards, Unlimited power-ups, Unlimited storage
- Price is per user, Unlimited boards, Custom fields, Invite guests
- Price is per user, Several new views
- Price is per user, Advanced admin & security settings. Discounts for larger teams.
3. Asana — SEO Project Management Tool for Marketing Agencies
Asana is a great tool for creating SEO plans, sharing feedback and delegating tasks. Teams can improve their organization while using Asana’s views to get a general and more widespread overview of projects. Asana makes it easy to automate and simplify structured SEO workflows.
Asana Hands-On Testing
Asana’s interface is straightforward and clean — but not as customizable as some project management tools. Timeline views give a clear snapshot of upcoming deadlines. The commenting features are great for keeping track of feedback and general communication throughout SEO campaigns.
The platform supports specific subtasks like link building or website optimization while leveraging the full power of its dependencies, attachments and time-tracking options.
Asana Pricing & Value
Although Asana has one of the best free project management offerings, it still feels limited compared to the paid options. The best-value paid option is Asana’s Starter plan, at $10.99 per user per month, annually. This unlocks timelines, custom fields and advanced reporting.
The Advanced and Enterprise plans offer more extensive automations and advanced analytics. Learn more in our Asana review, or test Asana with its free plan or a 30-day free trial.
- Up to 10 users
- Price is per user. unlimited users, expanded features
- Price is per user. unlimited users, even more features
- Custom pricing, advanced security features
4. Airtable — Best SEO Project Management Software for Large Teams & Enterprises
Airtable’s data system can be customized to streamline workflow at a large scale. It’s useful for teams with a vast number of content pieces, keyword analyses and assets. Its flexible views allow managers to visualize SEO project timelines and gain valuable insights in different ways.
Airtable Hands-On Testing
Airtable is a great option for large teams managing SEO campaigns that love spreadsheet systems and structured interfaces. Multiple view options give managers quick insights into projects, deadlines and status. Teams can collaborate in real time, make edits and leave comments.
However, setting up databases requires time and some spreadsheet knowledge, and the platform isn’t as user-friendly as others. The trade-off makes sense, though, given Airtable’s focus on heavy data and project health.
Airtable Pricing & Value
Airtable’s free plan is a solid option for simple teams or individuals. Large teams will need to upgrade to a paid plan. The best option is the Team plan, which offers good customization and automation options for $20 per seat per month, annually.
The Business and Enterprise options present more advanced admin controls and premium integrations. Explore this platform further in our Airtable review; otherwise, try it for free or test out the Team plan with a free trial.
- Up to five users. Unlimited bases. 1,000 records, 1GB of storage per base. Revision and snapshot history for two weeks. Views: grid, calendar, form, Kanban board, gallery and list. 100 automations per month.
- Everything in free, plus unlimited users, 50,000 records and 20GB of storage space per base. Adds Gantt charts and timeline views. 25,000 automations per month.
- Everything in Team, plus 125,000 records, 100GB of storage per base, 100,000 automation per month. Admin controls, single sign-on (SSO) and premium integrations with third-party services.
- Everything in Business, plus 500,000 records, 1TB of storage per base, and 500,000 automation monthly.
5. ClickUp — User-Friendly SEO PM Software
ClickUp combines ease of use with high performance, offering task management, tracking and automation tools for SEO campaigns. It also includes built-in docs, which are great for briefing teams and reduce the need for third-party apps.
ClickUp Hands-On Testing
Using ClickUp feels intuitive from the start, with easy-to-scan boards and project templates for competitor link-building analysis. It also has a built-in AI assistant called Brain; you can easily access Brain’s tools from the left-hand menu.
Unlike most software, ClickUp includes a built-in chat feature, which makes it beginner-friendly for SEO managers. The wide range of features can feel overwhelming at first, but the setup time is reasonable given its comprehensive scope.
ClickUp Pricing & Value
ClickUp’s forever-free plan is a good way to explore its features. Paid plans start at $7 per user per month, annually, with the Unlimited plan, which adds unlimited storage, integrations and spaces. The Business and Enterprise plans add more security and enterprise-level functionalities.
Read our full ClickUp review to learn more, or try any paid plan using the 30-day money-back guarantee.
- Basic functionality with some limitations
- All prices per user
- All prices per user
6. Wrike — Smart Choice for Client-Based SEO Projects
Wrike is a good option for teams that handle multiple SEO campaigns, offering advanced insights plus proofing and feedback tools to simplify workflows. The client management dashboard further streamlines collaboration.
Wrike Hands-On Testing
Wrike stands out for its project management features and comprehensive dashboards. Flexible reporting gives teams a clear view of projects, and SEO professionals can build custom workflows that cover every stage of SEO management.
However, its interface is less intuitive than others. Not only did we struggle to find templates, but they’re also limited to spaces rather than projects, making them less useful in practice.
Wrike Pricing & Value
Although Wrike has a free plan, the Team plan is the best deal for larger SEO groups. This plan starts at $10 per user per month, annually, and includes features like unlimited viewers and projects.
The Business plan adds more advanced automations and reporting tools, and the Enterprise and Pinnacle plans are designed for larger companies. Learn more in our Wrike review, or start a 14-day free trial.
- Unlimited users. Basic features.
- Price is per user. Plans for 5, 10 and 15 users.
- Price is per user. No monthly option. Plans for 5 to 200 users.
More plans
- For large teams; Enterprise-grade security and scalability; Plans for 5 to an unlimited number of users.
- For teams with complex work needs; Advanced tools and analytics for complex work; 5 to unlimited users
7. Basecamp — Centralized SEO Project Management Software
Basecamp doesn’t pack in heavy features, instead focusing on tools that promote simplicity and clear communication. The message boards, to-do lists and scheduling features make this platform perfect for coordinating SEO campaigns without relying on other apps.
Basecamp Hands-On Testing
Basecamp simplifies project management into to-do lists, message boards and groups of tasks and subtasks instead of complex dashboards. Its communication tools are great for small teams, but they fall short in supporting large, complex projects.
watch your progress with integrated graphics.
Basecamp can serve as an additional tool to manage docs, files and team conversations, but it might not be enough for managing multiple SEO projects.
Basecamp Pricing & Value
Although Basecamp has a free plan, it’s limited to one project and 1GB of storage. Basecamp’s best deal is the Plus plan, which offers up to 500GB of storage space and 24/7 support for $15 per user per month.
The Basecamp Pro Unlimited option is great for large teams, with a flat price of $299 for unlimited users. Read more in our Basecamp review, or start a 30-day free trial.
- One project 1 GB storage space
- Per user. Unlimited projects, Unlimited users, All features. 500GB storage.
- Unlimited users. 5TB storage. Priority support.
8. Smartsheet — SEO Project Management Tool for Data-Driven Teams
Smartsheet is ideal for structured teams and data-focused managers. Its grid-based style works well for planning editorial calendars or keyword rankings. Smartsheet includes built-in dashboards and reporting tools to complete the data-driven experience.
Smartsheet Hands-On Testing
Smartsheet centers on a spreadsheet-style interface but also supports views like Gantt and kanban. Its high customizability makes it a great choice for competitive teams managing SEO pipelines and campaigns.
The interface has a steeper learning curve than Trello or ClickUp. However, once your processes are set up, Smartsheet becomes a powerhouse for data-driven insights and SEO management.
Smartsheet Pricing & Value
The free plan accommodates one user and two editors. For teams, the Pro plan offers the best value, at $9 per user per month, annually. It includes features like rich formulas and unlimited forms and reports.
The Business plan adds more functionalities, but at a considerably higher price of $19 per user per month, annually. Learn more in our Smartsheet review, or test it free for 30 days.
- 1 user, up to 2 editors, Limited features, 500MB file storage,
- Prices per user, Max 10 users Basic features, 20GB file storage
- Prices per user, Three user minimum, Unlimited free users, Expanded features, 300GB file storage
- Advanced features
9. Teamwork — Suitable for Client-Based SEO Teams and Agencies
Try Teamwork’s paid plans free for 30 days, or get started with its free-forever plan.
Pros:
- Comprehensive feature set
- Built-in tool for time tracking & billing
- Specially built for agencies & medium to large teams
Cons:
- Limited reporting tools
- Expensive for small teams
- Not as intuitive & interactive as competitors
Who Is It For: Agencies and client-based teams managing multiple SEO projects
Teamwork is well suited for agencies and teams managing multiple clients and projects. Its client portal lets users inside and outside of the team share files, invoices and support in a private, branded space — even with a custom domain — making it a client-focused tool.
Teamwork Hands-On Testing
In addition to its client portal, Teamwork offers features like time tracking and billing. These are easy to find within any task’s description and are useful for successful teams.
Its interface is less refined, but navigation is clear, the getting-started guide is thorough and it delivers a solid SEO workflow with reliable features.
Teamwork Pricing & Value
Teamwork’s free plan is OK for small teams, but the best deal is the Deliver plan, at $10.99 per user per month. This plan adds features like Google Drive integrations and custom branding for projects.
The Grow plan starts at $19.99 per user per month, while the Scale and Enterprise plans are tailored to larger companies. Try Teamwork premium plans risk-free with its 30-day free trial.
| Plan: | Monthly Pricing* | Features |
|---|---|---|
| Free | $0 | Up to 5 users, 5 projects, 100 automations & more |
| Deliver | $10.99 per user | Free features + 5,000 automations, 100GB storage, 20 project templates & more |
| Grow | $19.99 per user | Deliver features + 20,000 automations, 250GB storage, 600 projects, 50 project templates & more |
| Scale | Custom pricing | Grow features + 100,000 automations, 500GB storage & more |
10. Zoho Projects — Affordable SEO PM Software for Freelancers
Zoho Projects combines affordability with professional features, making it a great fit for small teams and individual professionals. It includes advanced features like Gantt charts, automations and task tracking for SEO campaigns.
Zoho Projects Hands-On Testing
Despite its low price, Zoho Projects supports advanced project management processes. The ability to automate repetitive tasks, customize views and obtain insights makes this software a great choice for SEO teams.
While the interface feels a bit outdated, almost resembling Microsoft XP, it’s simple to use. Features like its template gallery and integration options — including other Zoho apps — help teams save time.
Zoho Projects Pricing & Value
Zoho’s free plan for up to five users makes it a good option for entry-level managers. Paid plans start with Premium for $4 per user per month, annually, and continue with Enterprise for $9 per user per month, annually. Learn more about Zoho Projects in our review, or try any premium plan free for 14 days.
11. GanttPro — SEO Project Management Tool for Workflow Planning
GanttPro is a visual tool for teams in need of clear project timelines, a content calendar and mapping dependencies. It’s also helpful for managers who need to visualize SEO deliverables across multiple clients, campaigns and teams.
GanttPro Hands-On Testing
GanttPro includes sophisticated features like critical path and baseline options, making it suitable for large teams with complex workflows. You can also add milestones and log time for your tasks and projects.
Beginners may struggle with its Gantt chart focus, though. The lack of a free version can also be hard on new users, and the 14-day free trial may not be long enough to set up and test a workplace.
GanttPro Pricing & Value
Gantt Pro offers four paid plans. Its Core plan, at $8 per user per month, annually, is designed for small teams with limited resources. The Advanced plan, which includes custom fields and templates, goes for $12 per user per month.
The Advanced and Business plans add more professional capabilities for higher prices. Try any GanttPro plan for free for 14 days, and read our full GanttPro review for more information.
- Price for 5 members. Monthly subscriptions for teams of 5+ users only. Project Views: Gantt chart view, Board view, List view, Dashboard view Task Management: Priority, Progress, History Project Planning: Auto scheduling, Baseline, Critical path, Dependencies, Deadlines, Milestones Team Collaboration: Comments & Attachments, Notifications and more
- Price for 5 members. Monthly subscriptions for teams of 5+ users only. Everything in Core plus: Project View: Calendar view Task Management: Custom fields Project Planning: Overdue tasks, Cascade sorting, Saving custom filters, Bulk change,Saving project templates and more
- Price for 5 members. Monthly subscriptions for teams of 5+ users only. Everything in Advanced plus: Project View: Portfolio view & Workload view Resource Mangaement: Project calendar, Calendar exceptions, Resource calendars, Resource types, Workload, Budget planning, Estimation, Time tracking, Virtual resources
- Everything in Business and more security, support features
Our Methodology: How We Tested the Best SEO Project Management Software
We evaluated each tool with SEO teams in mind, focusing on processes like content calendars, keyword rankings and performance milestones.
- Content calendar: We tested how well each platform’s views adapt to an SEO calendar and whether it provides deeper functionality.
- Adaptability to SEO workflows: We assessed how well each tool can handle campaign dependencies and priorities.
- Collaboration and file management: We analyzed features like comments, real-time file sharing and editing, and built-in chats.
- Templates and ease of use: We considered interface intuitiveness, customizable templates and whether SEO-specific templates are available.
- Integrations and automations: We reviewed the range and value of each platform’s integrations and automation options.
Common Pitfalls in SEO Project Management & How to Solve Them
No team is mistake-proof, and even the best project management tool can’t prevent slip-ups. Avoiding common pitfalls is a great way to stay on track.
Pitfall: Relying on a project management tool without knowing its features
Solution: Invest time in onboarding and training to make full use of automations, integrations and other key functions.
Pitfall: Overloading your content calendar
Solution: Start small, using dependencies and a calendar to set realistic deadlines and workloads.
Pitfall: Poor team communication
Solution: Leverage the comment and messaging features in the tools for clear, meaningful exchanges.
Pitfall: Losing track of campaign KPIs
Solution: Define goals and use dashboards to track KPIs in the most useful view for your team.
Why Do You Need SEO Project Management Software?
Instead of juggling multiple apps, you can use one efficient tool to manage campaigns. Centralizing projects and tasks boosts productivity and keeps your team focused.
Final Thoughts
Only you know which project management tool fits your SEO team’s workflow, but hands-on testing is the best way to decide. If you’re unsure where to start, try our top pick, monday.com, which combines functionality with a friendly interface.
Have you tried any of these tools? Do you prefer visual or structured interfaces? Drop your comments below; we’d love to hear your thoughts. Thanks for reading.
FAQ: SEO Project Management Tools
An SEO project management tool is software that helps you organize, track and manage your SEO workflows. It lets teams manage daily tasks in a much more efficient way.
Yes, project management software for SEO organizes your workflow and makes daily SEO tasks more efficient.
Trello or ClickUp are great choices for freelancers due to their easy-to-use interfaces and accessible plans.